School Registrar

Job Title: School Registrar

Department: Education and Training

Compensation: $31 - $35 per hour

Classification: Open until filled

Reports To: Associate Director of School Administration

Application Deadline: Open until filled.

Job Purpose

Under supervision administers San Francisco Ballet School’s year-round and summer session enrollment, from first point of student contact through to registration. Manages enrollment and auditions and recruitment communication for Summer Session and School Year. Provides general school support in administrative areas.

Registar

Job Duties and Responsibilities:

• FACTS expert, database manager; accounts receivable
• Together with the Associate Director of School Administration, develops online registration protocols and forms, including the Parents Portal, Faculty Portal, etc.
• Generates and processes enrollment materials for School Year, Summer Session, Community Scholarship, and Pre-Ballet programs.
• Oversees all student billing in FACTS; follows up on delinquent payments and provides revenue reports.
• Coordinates processing of refund payments with Finance Department; provides support as needed.
• Maintains and trains staff on the School’s database
• Produces financial and demographic reports as requested.
• Distributes student evaluations to families and archives evaluations in database
• Serves as a Designated School Official for the Student Exchange and Visitor Program, prepares and issues I-20s for international students.
  
  

Enrollment/Audition And Recruitment Management

• Produces and distributes audition results; leads the administrative process of the school year and summer auditions
• Serves as the main point-person for audition-related questions from applicants
• Serves as main point-person for all summer students and families through enrollment
• Serves as main point-person for families of visiting students during short-term stays
• Other School Administrative duties as assigned
• Performs other duties as required or assigned by supervisor.
  
  

Qualifications

Internal Contacts:

• Department staff, Marketing staff, Artistic administration, Facilities Dept., Finance Dept
  
  

External Contacts

• Parents and students, collaborators and consultants
  
  

Education

• College degree or equivalent
  
  

Technical Competencies

• Organizes and communicates information clearly to staff and faculty, students and parents both verbally and in writing.
• Demonstrates sound judgment and decision making as it relates to interacting with students and families.
• Communicates expectations to staff and effectively delivers regular, specific and objective feedback.
• Solves problems and resolves issues.
• Faces difficult situations with tenacity and sensitivity and supports students, faculty and staff.
• Develops and utilizes special knowledge of MindBody and FACTS.
• Ensure accurate and timely billing, deposits and enrollment and income reports.
• Establishes and maintains effective relationships with students, families, volunteers and community contacts by building rapport, listening and attending to their needs (when appropriate) and being easy to approach.
• Enthusiastically participates in SFBA activities and events including embracing and assisting in projects and initiatives when assigned
• Communicates with internal and external constituencies both verbally, and in writing, in a manner that ensures clear and mutual understanding of information.
• Demonstrates tact and diplomacy in all interactions. Demonstrates appropriate treatment of sensitive or confidential information.
• Maintains documentation, files and work papers that are readily accessible and understandable by others.
• Prioritizes work to effectively balance multiple assignments and requests and communicates concerns to supervisor.
• Effectively and accurately proofs own work using contemporary business grammar, punctuation and spelling rules.
• Produces complete and accurate work products such as roll books, check requests, financial reports etc. for review by appropriate staff member.
  
  

Physical Demands

• This role is fully in-office, five days per week, and occasionally requires weekend availability.
• Ability to lift 30 lbs. Climb stairs. Occasional non-standard work hours. Ability to travel to offsite dormitory location.
  
  

Special Equipment Used

• All standard office equipment, including fax, copier, etc. PC Software including Word and Excel. Internet and e-mail knowledgeable.
  
  

Application Procedure

We prefer you apply online

NO CALLS, PLEASE

San Francisco Ballet Association is an Equal Opportunity Employer committed to employing a diverse staff.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance (FCO).