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Job Summary
The Executive Assistant for Human Resources supports the Associate Superintendent of Human Resources and the Human Resources Department.
Executive Assistant performs duties of an administrator and complex secretarial nature, carrying out his/her functional responsibilities on behalf of the administrator to ensure the efficiency of office operations and overseeing the work activities of other personnel; documenting and communicating information to staff, the public, other districts and various agencies; providing interpretations, comparisons and/or recommendations; coordinating and directing inquiries to appropriate parties; ensuring compliance with financial, legal and administrative requirements; and representing the administrator as appropriate. This position requires strict confidentiality and the highest level of professionalism.
Duties include supporting the recruitment and contracting of certificated staff, preparation of materials for Board of Trustee meetings, union negotiations, and public record requests. This position is a super user of the Human Resources Information Systems and prior experience with HRIS is preferred. This position also acts as Office Manager for the Human Resources Department.
The position is designated as within the “confidential” class of employees in accordance with the State Education Code. The ideal candidate will have experience supporting an executive leader, preferably within a school district, Human Resources, or legal office.
Requirements / Qualifications
Education and Experience Required:
Job-related education necessary to perform the essential job duties is typically consistent with graduation from high school or equivalent.
Three years of increasingly responsible administrative support involving record keeping and frequent contact with the public is required. Office management experience is preferred.
Length of Work Year / Hours
12 Months / 40 hours per week, 8:00 a.m. - 4:30 p.m.
Location
District Office located at 710 Encinitas Blvd., Encinitas, CA 92024
Salary
$7,372 - $8,703 - Monthly
Paid holidays, vacation, sick leave
Medical, dental, and life insurance benefits
CalPERS eligible position
Comments and Other Information
SB 848 COMPLIANCE – EFFECTIVE JANUARY 1, 2026
Effective January 1, 2026, and in accordance with California Education Code Section 44051(a)(1), any applicant for a non-teaching position must disclose a complete list of every school district, county office of education, charter school, state special school and diagnostic center operated by the department of education, and private school that the applicant has previously been an employee of, including full-time, part-time, or substitute roles. Failure to provide this information may be considered an act of dishonesty and could affect hiring decisions.
SDUHSD operates under a merit system for employment which includes a comprehensive examination process to identify qualified candidates. Fully completed applications will be reviewed for minimum qualifications. Those that meet the minimum qualifications will be further evaluated to determine which candidates will continue in the next steps of the examination process.
Exam components may consist of a multiple choice test (weight: 20%), a performance test (weight: 30%), and a Qualifications Appraisal Interview (weight: 50%).
If a candidate has taken the multiple choice and/or performance test for this San Dieguito Union High School District job title or similar job title within the past two years, candidate may be able to transfer the scores to this recruitment. The exam must be sufficiently similar, as determined by the Director, Classified Personnel. Prior to the application deadline, a request to transfer score(s) should be e-mailed to: barbara.bass@sduhsd.net. Transferring of exam scores does not apply to the Qualifications Appraisal Interview.
The competitive basis for this recruitment is Open/Promotional - Dual Certification. Candidates who pass all exams are placed on an eligibility list in order of overall exam score. The list is used to fill current and future vacancies for six months.
Please view "Links Related to this Job." The rates for medical and dental coverage are fully described. The benefits structure for confidential employees may differ from what one would expect; therefore, applicants should view these rates to calculate their "net" pay before deciding to apply.
Reasonable accommodations are provided in the recruitment process for disabled persons. Advance notice is required. To request an accommodation in the examination process, please email barbara.bass@sduhsd.net. If you need assistance completing an application, please email classifiedpersonnel@sduhsd.net.
Veterans may be eligible for preference points on entrance examinations ("entrance" is defined as candidates who are not current employees of the District). Please attach a copy of your DD214 to your application.
Employment with San Dieguito Union High School District is contingent upon successful completion of post-offer background check, fingerprinting, physical exam including tuberculosis, drug and alcohol screening, and an Oath of Allegiance. Please note that our agency receives federal funding and must adhere to federal regulations.
The probationary period for a new or promotional employee is six months or 130 days of paid service, whichever is longer.
San Dieguito Union High School District prohibits discrimination, harassment, intimidation, and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race, or ethnicity, immigration status, religious beliefs or customs, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. SDUHSD requires that school personnel take immediate steps to intervene when safe to do so when he or she witnesses an act of discrimination, harassment, intimidation, or bullying. Any concerns regarding discrimination may be directed to Susan Gray, Director, Classified Personnel, 710 Encinitas Blvd., Encinitas, CA, 92024; (760) 753-6491.
Salary : $7,372 - $8,703
