What are the responsibilities and job description for the Administrative Assistant - Per Diem - Transplant - 139281 position at San Diego Supercomputer Center?
Payroll Title
BLANK AST 3 PD
Department
HEART TRANSPLANT
Hiring Pay Scale
$32.32 / Hour
Worksite
Jacobs Medical Center
Appointment Type
Per Diem
Appointment Percent
20%
Union
CX Contract
Total Openings
1
Work Schedule
Days, 8-Hour Shifts, Monday-Friday
#139281 Administrative Assistant - Per Diem - Transplant
Extended Deadline: Thu 6/4/2026
Apply Now
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
Description
UC San Diego Health’s Center for Transplantation is among the nation’s best in lung, heart, kidney and liver programs. The Center for Transplantation provides a full spectrum of care for the entire transplantation process — from pre-transplant evaluation to post-surgical maintenance — with the highest level of transplantation medicine available.
In concert with clinical providers, the incumbent is responsible for the planning and coordination of administrative functions. Responsible for performing detailed office duties, including (but not limited to) registering patients, clinic and procedure appointment scheduling, authorization, and billing and insurance eligibility and verification. Serves as an administrative lead and key resource for patients, physicians, staff and inpatient/outpatient care service mangers. Functions as an EXPERT for the department as a liaison between clinical and business operations.
Communicates procedures and medical evaluation times and locations with patients and family members as well as physicians, surgeons and nurse coordinators. Maintains and monitors Transplant Database. Performs a variety of other administrative duties in support of patient services. Manages and maintains complex calendars for meetings and appointments. Answers and triages incoming calls. Prepares and distributes clinic notes to referring physicians and medical records. Communicates with faculty, clinic staff, administrators, professional organizations, outside agencies (i.e., insurance companies, community medical groups). Performs other related duties as assigned.
This will be a float position and will require training in multiple organ departments.
The minimum qualifications have been slightly modified as of 05/27/2026.
Minimum Qualifications
Annual Full Pay Range: $67,484 - $67,484 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $32.32 - $32.32
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Apply Now
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
BLANK AST 3 PD
Department
HEART TRANSPLANT
Hiring Pay Scale
$32.32 / Hour
Worksite
Jacobs Medical Center
Appointment Type
Per Diem
Appointment Percent
20%
Union
CX Contract
Total Openings
1
Work Schedule
Days, 8-Hour Shifts, Monday-Friday
#139281 Administrative Assistant - Per Diem - Transplant
Extended Deadline: Thu 6/4/2026
Apply Now
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
Description
UC San Diego Health’s Center for Transplantation is among the nation’s best in lung, heart, kidney and liver programs. The Center for Transplantation provides a full spectrum of care for the entire transplantation process — from pre-transplant evaluation to post-surgical maintenance — with the highest level of transplantation medicine available.
In concert with clinical providers, the incumbent is responsible for the planning and coordination of administrative functions. Responsible for performing detailed office duties, including (but not limited to) registering patients, clinic and procedure appointment scheduling, authorization, and billing and insurance eligibility and verification. Serves as an administrative lead and key resource for patients, physicians, staff and inpatient/outpatient care service mangers. Functions as an EXPERT for the department as a liaison between clinical and business operations.
Communicates procedures and medical evaluation times and locations with patients and family members as well as physicians, surgeons and nurse coordinators. Maintains and monitors Transplant Database. Performs a variety of other administrative duties in support of patient services. Manages and maintains complex calendars for meetings and appointments. Answers and triages incoming calls. Prepares and distributes clinic notes to referring physicians and medical records. Communicates with faculty, clinic staff, administrators, professional organizations, outside agencies (i.e., insurance companies, community medical groups). Performs other related duties as assigned.
This will be a float position and will require training in multiple organ departments.
The minimum qualifications have been slightly modified as of 05/27/2026.
Minimum Qualifications
- One (1) year of administrative experience in a large, complex healthcare system or other relevant experience.
- Experience with medical/clinical and/or procedure scheduling.
- Strong written and verbal communication skills.
- Advanced skill in MS Office (Excel, Word, PowerPoint, Outlook). Strong ability to draft correspondence, create reports, develop professional presentations, and conduct complex calendaring.
- Expert knowledge of medical center processes, protocols, and procedures.
- Strong analytical/problem-solving skills. Skills in problem identification. Excellent ability to multitask with demanding time-frames.
- Demonstrated ability to perform technical, specialized, complex office administrative work requiring the use of independent judgment.
- Superb service orientation and attention to detail.
- Demonstrated verbal and written skills to communicate and influence effectively with staff, physician, patients and external constituents.
- Bachelor's Degree.
- Three (3) years of administrative healthcare experience or other relevant experience.
- Experience working in a solid organ transplant program.
- Medical Terminology training or certificate.
- Experience working with Epic, Phoenix, Cadence.
- Bilingual - English/Spanish.
- Must be able to work various hours and locations based on business needs.
- Employment is subject to a criminal background check and pre-employment physical.
Annual Full Pay Range: $67,484 - $67,484 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $32.32 - $32.32
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Apply Now
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
- "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace
Salary : $67,484