What are the responsibilities and job description for the Assistant Director, Budget Office position at San Diego County Office of Education?
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Description
The purpose of this classification is to assist the Director of Finance in managing and overseeing the operations of the Finance Division and to oversee and coordinate the preparation and maintenance of the annual operating and capital budgets for the City.
Examples of Duties
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class nor does any one incumbent necessarily perform all of these tasks. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Prepares, publishes, and distributes the Annual Budget; develops and monitors revenues and expenditures; monitors and maintains debt service requirements; prepares the preliminary budget with proposed alternatives; participates in long and short range financial planning, including forecasting all revenues, capital requirements and cash flow management for all funds.
Assists department heads through the budget request process; compares data and recommends appropriate adjustments; checks, balances and verifies completed budget requests; conducts meetings with department heads advises, assists or instructs staff regarding procurement, line item validation, budget transfers, use of financial software, etc.; provides technical and analytical support as needed.
Monitors budgetary performance; oversees quarterly budget reviews; reviews financial statements; identifies problems and opportunities; formulates and recommends strategies to remedy budget deficiencies; reviews budget status with departments; prepares ordinances and resolutions as needed; develops performance indicators to be used in integrating performance/financial evaluation; assists in presenting findings and recommendations to Council in mid-year and closing ordinances.
Assists in developing, recommending, updating, and implementing financial policies and procedures; reviews efficiency and effectiveness of financial operations, methods, processes, and procedures; implements needed improvements.
Assists with managing day-to-day operations of the Finance Division; answers questions; gives advice/direction; reviews all vendor payments; assists with preparation for independent audits.
Processes personnel requisitions and purchase requisitions; receives and reviews requisitions; checks against approved budget; approves or denies requisitions as appropriate.
Performs special projects and financial analysis; researches, compiles and prepares reports; analyzes data and makes recommendations; assists in making financial decisions; submits all mandated reports to regulatory agencies or others as required.
Interprets, applies, and ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations.
Prepares or completes various forms, reports, correspondence, logs, cash flow projections, revenue and expenditure models, capital improvement plans, operating budget options and reports, financial analysis and reports, financing alternatives, ordinances, resolutions and motions, official statements, regulatory and disclosure reports, audit documents or other documents.
Receives various forms, reports, correspondence, budget requests, financial schedules, personnel requisitions, purchase requisitions, budget transfers, invoices, economic and financial data, budget and financial reports, policies, procedures, manuals, chart of accounts, accounting principles, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Communicates with supervisor, City officials and employees, consultants, financial institutions, regulatory agencies, vendors, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.
Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
Typical Qualifications
Bachelor’s degree from an accredited college or university in Finance, Accounting, or closely related field required. Seven (7) years of progressively responsible management experience in governmental accounting and budgeting or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess a valid driver’s license. Will be required to obtain a valid State of Louisiana driver’s license at time of appointment and maintain throughout employment for this classification.
The City of Alexandria is an equal opportunity employer and does not discriminate on the basis of race, age, sex, color, religion, national origin, or disability.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
To learn more details, visit our website.
Description
The purpose of this classification is to assist the Director of Finance in managing and overseeing the operations of the Finance Division and to oversee and coordinate the preparation and maintenance of the annual operating and capital budgets for the City.
Examples of Duties
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class nor does any one incumbent necessarily perform all of these tasks. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Prepares, publishes, and distributes the Annual Budget; develops and monitors revenues and expenditures; monitors and maintains debt service requirements; prepares the preliminary budget with proposed alternatives; participates in long and short range financial planning, including forecasting all revenues, capital requirements and cash flow management for all funds.
Assists department heads through the budget request process; compares data and recommends appropriate adjustments; checks, balances and verifies completed budget requests; conducts meetings with department heads advises, assists or instructs staff regarding procurement, line item validation, budget transfers, use of financial software, etc.; provides technical and analytical support as needed.
Monitors budgetary performance; oversees quarterly budget reviews; reviews financial statements; identifies problems and opportunities; formulates and recommends strategies to remedy budget deficiencies; reviews budget status with departments; prepares ordinances and resolutions as needed; develops performance indicators to be used in integrating performance/financial evaluation; assists in presenting findings and recommendations to Council in mid-year and closing ordinances.
Assists in developing, recommending, updating, and implementing financial policies and procedures; reviews efficiency and effectiveness of financial operations, methods, processes, and procedures; implements needed improvements.
Assists with managing day-to-day operations of the Finance Division; answers questions; gives advice/direction; reviews all vendor payments; assists with preparation for independent audits.
Processes personnel requisitions and purchase requisitions; receives and reviews requisitions; checks against approved budget; approves or denies requisitions as appropriate.
Performs special projects and financial analysis; researches, compiles and prepares reports; analyzes data and makes recommendations; assists in making financial decisions; submits all mandated reports to regulatory agencies or others as required.
Interprets, applies, and ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations.
Prepares or completes various forms, reports, correspondence, logs, cash flow projections, revenue and expenditure models, capital improvement plans, operating budget options and reports, financial analysis and reports, financing alternatives, ordinances, resolutions and motions, official statements, regulatory and disclosure reports, audit documents or other documents.
Receives various forms, reports, correspondence, budget requests, financial schedules, personnel requisitions, purchase requisitions, budget transfers, invoices, economic and financial data, budget and financial reports, policies, procedures, manuals, chart of accounts, accounting principles, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Communicates with supervisor, City officials and employees, consultants, financial institutions, regulatory agencies, vendors, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.
Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
Typical Qualifications
Bachelor’s degree from an accredited college or university in Finance, Accounting, or closely related field required. Seven (7) years of progressively responsible management experience in governmental accounting and budgeting or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess a valid driver’s license. Will be required to obtain a valid State of Louisiana driver’s license at time of appointment and maintain throughout employment for this classification.
The City of Alexandria is an equal opportunity employer and does not discriminate on the basis of race, age, sex, color, religion, national origin, or disability.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
To learn more details, visit our website.