Counselor Secretary

POSITION TITLE: Counselor Secretary

EXEMPTION STATUS: Non-Exempt

REPORTS TO: Campus Administrator

TERMS OF EMPLOYMENT: 11 months

HOURLY SALARY RANGE: Minimum $13.79, Midpoint $17.24, Maximum $20.69

Primary Purpose:

Facilitate the efficient operation of the counseling office and provide clerical services. Maintain current and accurate confidential student records.

Qualifications:

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Ability to use computer and software to develop spreadsheets, databases, and perform word processing

Proficient keyboarding and file maintenance skills

Effective organizational, communication (verbal and written), and interpersonal skills

Experience:

Two years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Reports, Records and Correspondence

• Prepare requisitions, correspondence, and transcripts.
• Prepare documents and lists of students, awards assemblies, and other student recognition programs.
• Record student information, including test scores and final grades on permanent records.
• Create new student files and ensure completeness of records.
• Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
• Assist with processing changes and adjustments to student schedules.
• Input and withdraw student PEIMS accountability information, as assigned.
• Receive, distribute, and ensure security and confidentiality of testing materials.
• Distribute testing, scholarship, and other college materials.
• Maintain college information library.

Reception and Clerical Support

• Serve as receptionist for counseling office.
• Assist students, parents, and teachers.
• Assist counselor with scheduling meetings and appointments.
• Maintain confidentiality.

Professional Growth and Development

• Participate in professional learning programs, staff meetings, and special events as assigned.
• Maintain familiarity with the district initiatives to better serve the needs of students.

Communication

• Articulate the district’s mission and goals to the community and solicit.
• Maintain confidentiality of student and district information.

Mental Demands/Physical Demands/Environment Factors

• Tools/Equipment Used: Standard office equipment including computer and peripherals
• Posture: Moderate sitting/standing; occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting
• Motion: Frequent walking; frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
• Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance
• Environment: Work in office setting; exposure to contagious diseases
• Mental Demands: Maintain emotional control under stress; work with frequent interruption