The Program Coordinator provides high-level administrative support to the Executive Team, including the Chief Operating Officer (COO), Chief Systems Officer (CSO), Chief Financial Officer (CFO), and Chief Medical Officer (CMO). This position is responsible for managing calendars, preparing meeting materials, coordinating payroll and timesheet functions for direct reports, and ensuring efficient day-to-day operations of the Executive Office. In addition, the Program Coordinator provides secondary support to the Director of Risk & Compliance with credentialing and privileging functions and offers administrative assistance to the Outreach team. The role requires strong organizational and communication skills, discretion with confidential information, and the ability to manage a diverse and dynamic workload.

PRIMARY ACCOUNTABILTIES

Achieve Results

1. Provide administrative and scheduling support to the Executive Team, ensuring accuracy, professionalism, and discretion in all communications and tasks.
2. Manage payroll and timesheet coordination for Officers' direct reports, including vacation requests and related documentation.
3. Prepare meeting agendas and materials; coordinate logistics for Executive Team meetings and conference calls.
4. Assist the Director of Risk & Compliance with privileging and credentialing tasks such as document tracking and record maintenance.
5. Support Outreach and Quality team with tasks such as recording meeting minutes, preparing communications, and managing event logistics, as needed.

Operational Excellence

1. Maintain accurate and organized records, files, and correspondence in both electronic and physical formats.
2. Handle confidential information with sound judgment and in compliance with internal policies and regulatory requirements.
3. Monitor office supplies and ensure the availability of materials and resources for department operations.

POSITION REQUIREMENTS

Education

• High school diploma or equivalent required.
• Additional coursework in office administration, healthcare, or nonprofit operations is preferred.

Experience

• Experience in administrative or executive support roles.
• Experience in healthcare, nonprofit, or multi-departmental administrative environments preferred.