Proposal Coordinator

Benefits and retirement

Purpose: Position Summary

The Proposal Coordinator supports the Proposal Manager in developing technical and commercial proposals for engineering, procurement, fabrication, and construction (EPC) projects. This role involves assisting with cross-functional coordination among engineering, estimating, procurement, project controls, legal, and executive leadership to help deliver compliant, compelling, and competitive proposals in response to RFPs, RFQs, and tenders. The ideal candidate has strong organizational, communication, and support skills, with an understanding of EPC project delivery and contractual structures.

Key Responsibilities

• Proposal Support & Strategy

• Assist in managing the proposal lifecycle from bid/no-bid decision through submission, client clarification, and contract award.
• Participate in proposal kickoff meetings, support the development of win strategies, and help execute proposal action plans and schedules.
• Support interfaces with business development, estimating, and construction teams to align proposal strategy with client needs and competitive positioning.

• Coordination & Management

• Assist in collaborating with engineering, procurement, construction, legal, and finance teams to gather and validate proposal inputs.
• Help ensure timely delivery of required components: technical, commercial, execution plans, schedules, risk registers, and compliance matrices.
• Track progress against proposal schedules and assist in managing deliverables to meet deadlines.

• Document Development

• Help review and interpret RFP documents, ensuring client requirements are addressed.
• Assist in drafting and editing non-technical proposal content, including executive summaries, company capabilities, methodology, and compliance responses.
• Support consistent tone, style, and branding across proposal materials.

• Risk & Commercial Awareness

• Assist in pricing and commercial reviews, supporting coordination with estimating and legal for T&Cs, exclusions, and qualifications.
• Help prepare proposal review documents for internal management approval.

• Pre-Construction

• Support collaboration with pre-construction teams to align proposal deliverables with constructability reviews and early design input.
• Help ensure pre-construction planning, site logistics, and construction sequencing are reflected in proposals.
• Assist in coordinating with estimating and construction leads to incorporate early-phase construction methodologies and schedules.

• Client Interface

• Support the primary point of contact for clients during the proposal phase, including prequalification efforts, RFIs, clarifications, interviews, and presentations.
• Participate in client debriefs and proposal retrospectives to gather feedback for continuous improvement.

Qualifications

• Preferred 3–5 years of experience in EPC project execution or proposals, with at least 1 year in a proposal support role.
• Preferred certification in proposal management (e.g., APMP Foundation Level)
• Experience supporting proposal efforts in industrial sectors such as oil & gas, energy, infrastructure, or manufacturing.
• Understanding of EPC contracts, project delivery models, and risk management principles.
• Proficiency in proposal tools such as MS Office, SharePoint, Adobe, and CRM platforms.
• Strong organizational, writing, and interpersonal skills.

Key Competencies

• Teamwork and support under pressure.
• Attention to detail and compliance.
• Effective communication.
• Problem-solving.
• Time management.

Travel

Occasional travel for meetings, site visits, and presentations.

Work Environment

Office based in Abilene, TX. A hybrid may be considered.

Salary : $60 - $70