Proposal Manager

Brief Description

POSITION SUMMARY

The Proposal Manager supports the development, coordination, and submission of high-quality proposals, qualifications, and marketing materials for heavy industrial engineering and consulting projects. This role collaborates closely with engineering, project management, business development, and executive leadership to communicate technical capabilities, project experience, and value propositions to industrial clients. As experience increases, the Proposal Manager assumes greater ownership of proposal strategy, content development, scheduling, and cross-functional coordination.

Essential Job Functions

Please note: The job descriptions may not be inclusive of all assigned duties, responsibilities, etc. of the job; duties and responsibilities include, but not limited to –

The duties and responsibilities listed here represent the minimum requirements for this position. It is expected that employees will seek out opportunities to contribute to their project team and to the company beyond the items listed below. Further, team members are expected to pursue training, educational and experiential opportunities that develop skills pertinent to their role within the organization.

Proposal Manager

• Manage entire proposal process and act as appropriate to ensure deliverable milestones are met.
• Oversee production process from start to finish within tight timeframes in all contract delivery methods including T&M, EPC, CM/GC, and Design/Build.
• Oversee proposal production process from start to finish under tight timeframes.
• Create interview material such as slide decks, presentations, boards, and leave-behinds.
• Utilize strong graphic communication skills to develop proposals, posters, updates, communications, and other content as needed to execute vision for business development and marketing objectives.
• Analyze RFQ/RFP requirements, refine written strategies, and incorporate win themes into the planning of responses.
• Proactively develop and execute proposal work plans for project pursuits.
• Write succinct, relevant and superior content within deadlines, addressing the specific needs of the project and the client.
• Identify and modify relevant existing company content to meet proposal requirements when appropriate.
• Perform content editing and identify gaps and proposal weaknesses. Work with Division Managers, Business Developers, and Subject Matter Experts to develop and refine proposal content. Incorporate comments and change content based on feedback from review teams. Assist with quality control of final proposals.
• Contribute to and maintain CRM / marketing database.
• Coordinate with Division Managers, BD teams, and SMEs.
• Prepare marketing materials for trade shows and potential Clients, as needed by the Business Development team.
• Manage final photography and final photo archiving for projects.
• Provide relevant market sector research to facilitate development of marketing and proposal content.
• Ability and desire to educate and mentor Project Coordinators on the proposal generation process and demonstrate expected proposal quality through your work.
  
  

Skills/ Functional Competency

Proposal Manager

• Research skills
• Planning/Organizing
• Open to learning
• Microsoft Suite
• Managing Multiple Projects
• Leadership/Management Skills
• Computer/Technical Literacy
• Communication Skills
• Adaptability
  
  

Behaviors Preferred

Proposal Manager

• Thought Provoking: Capable of making others think deeply on a subject
• Team Player: Works well as a member of a group
• Loyal: Shows firm and constant support to a cause
• Leader: Inspires teammates to follow them
• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Functional Expert: Considered a thought leader on a subject
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Calm Under Pressure
  
  

Requirements

MINIMUM QUALIFICATIONS PER JOB LEVEL

• Proposal Manager – Bachelor’s Degree preferred in a technical discipline related to engineering
• Six (6) years of proposal/technical writing and at least three (3) years in the A/E/C industry strongly preferred. Must have a solid understanding of heavy industrial projects.
• Proficient in Adobe, Microsoft Office products, and PowerPoint/Canva.
• Exceptional persuasive writing abilities and a keen eye for detail and quality.
• Strong interpersonal skills and ability to work directly with subject matter experts and proposal teams to produce technical content that is persuasive, compelling, and compliant with RFP requirements.
• Excellent command of English grammar, spelling, and composition as well as oral communication and interpersonal skills.
• Ability to successfully multi-task, communicate, and stay organized to achieve strict deadlines on multiple proposals/efforts at a time.
• Graphic design aptitude: ability to create layouts for proposals, brochures, newsletters, booklets, posters, signs, and other printed materials is highly desired.
• Self-starter, ability to meet project deadlines and deliverables without constant or direct supervision.
• Flexibility to modify work hours as required in support of the proposal process.
• A high degree of energy, enthusiasm, tenacity, competitiveness, and creativity.
• Encouraged to submit portfolio or examples of past proposal work as an introduction to your capabilities.
  
  

Summary

Compensation for this role is determined based on a variety of factors including each candidate’s relevant experience, industry background, education, and demonstrated skills. We strive to offer competitive and equitable pay that reflects the value each individual brings to our team. Final compensation will be discussed during the interview process and may vary within the posted range.