What are the responsibilities and job description for the Human Resource Assistant position at Samuel Engineering, Inc.?
Position Summary: The Human Resource Assistant is responsible for supporting the payroll function to ensure accurate and timely processing of employee pay, compliance with wage and hour regulations, and adherence to company policies. This role requires strong attention to detail and the ability to maintain confidentiality while assisting with payroll administration, certified payroll, and prevailing wage reporting. In addition, this position may support the Human Resources department with administrative tasks during peak periods.
Key Responsibilities:
- Assist with the preparation and processing of bi-weekly payroll for all employees.
- Review, verify, and enter employee timesheets, ensuring accuracy in hours worked, job codes, and pay rates.
- Maintain compliance with federal, state, and local wage laws, including prevailing wage requirements.
- Prepare and submit certified payroll reports in accordance with contracts and regulatory requirements.
- Assist with prevailing wage reporting, ensuring correct classifications and rates are applied.
- Support audits by maintaining accurate and organized payroll records.
- Respond to employee payroll inquiries in a timely and professional manner.
- Assist HR and Accounting with payroll-related reporting and reconciliations.
- Perform other administrative payroll duties as assigned.
- During peak periods, this position may also be required to provide support with general Human Resources tasks and reporting.
- Assist our recruiter to source candidates and update our database.
Qualifications:
- High school diploma or equivalent required.
- 1–3 years of payroll or accounting experience preferred; construction payroll experience is a plus.
- Knowledge of payroll systems and basic accounting principles.
- Experience with certified payroll reporting and prevailing wage requirements strongly preferred.
- Proficiency in Microsoft Excel and payroll software.
- Strong attention to detail, organizational skills, and ability to meet deadlines.
- Excellent communication and customer service skills.
- This position must be able to work both independently and collaboratively within a team environment to support the goals of the HR/Payroll Department.
Work Environment: This position operates in a professional office setting with occasional deadlines requiring extended hours.