What are the responsibilities and job description for the Coordinator I - Event Coordinator position at Sam Houston State University?
Department: Graduate Studies Office
Full Time
Open until filled: Yes
Requisition: 202500385S
Educational And Experience Requirement
Bachelors degree in related field. One year of experience in a related field. Two or more years of experience preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature And Purpose Of Position
Plans and executes complex events for the Graduate and Professional School. Collaborates with key university partners, including students, faculty, staff, and external constituents.
Primary Responsibilities
Manages, arranges, and implements events and support services for the Graduate and Professional School. Processes all paperwork in relation to campus events. Staffs events to ensure that all logistics and event details are implemented as planned. Ensures logistics for invited guests are clear and complete. Maintains event budgets and financial record for accounts used in relation to events. Complies with budgetary guidelines and restrictions related to events. Plans, implements, coordinates, monitors, supports, promotes, and evaluates community partnerships. Plans, implements, and evaluates campus-wide initiatives to inform and educate the campus community regarding the Graduate and Professional School and the services that are provided. Provides assistance in coordinating virtual and in-person support services. Coordinates with campus partners regarding events via phone, email, video call, online chats, and/or in-person. Selects and orders promotional items with approval from the Dean. Coordinates the marketing and promotion of events to increase participation. May serve as the department representative for internal or external meetings, committees, and presentations. Requires regular contact with students, faculty, and staff. Performs other related duties as assigned.
Other Specifications
Requires take-charge professionalism, excellent interpersonal skills with careful focus and attention dedicated to managing relationships with key university partners. Must be able to anticipate project needs, demonstrate organization ability, and a focus on details and quality control. Ability to organize work effectively and prioritize objectives with a high level of independent judgement and initiative. Skilled in directing multiple tasks, setting priorities, and organizing operation. Should be a self-starter and be able to function independently. Ability to establish and maintain effective working relationships with administration, faculty, staff, students, and the public. Maintains confidentiality of all information and communications within the university. Strong written and oral communication skills.
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an at will employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code 51.215.
Physical Address
Human Resources Department
1831 University Ave, John W. Thomason Bldg. Suite 202
P.O. Box 2356
Huntsville, TX 77341-2356
SHSU Employment Office:[Click to See Phone]
Email: Employment@SHSU.edu
Employment Portal: shsu.peopleadmin.com
Full Time
Open until filled: Yes
Requisition: 202500385S
Educational And Experience Requirement
Bachelors degree in related field. One year of experience in a related field. Two or more years of experience preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature And Purpose Of Position
Plans and executes complex events for the Graduate and Professional School. Collaborates with key university partners, including students, faculty, staff, and external constituents.
Primary Responsibilities
Manages, arranges, and implements events and support services for the Graduate and Professional School. Processes all paperwork in relation to campus events. Staffs events to ensure that all logistics and event details are implemented as planned. Ensures logistics for invited guests are clear and complete. Maintains event budgets and financial record for accounts used in relation to events. Complies with budgetary guidelines and restrictions related to events. Plans, implements, coordinates, monitors, supports, promotes, and evaluates community partnerships. Plans, implements, and evaluates campus-wide initiatives to inform and educate the campus community regarding the Graduate and Professional School and the services that are provided. Provides assistance in coordinating virtual and in-person support services. Coordinates with campus partners regarding events via phone, email, video call, online chats, and/or in-person. Selects and orders promotional items with approval from the Dean. Coordinates the marketing and promotion of events to increase participation. May serve as the department representative for internal or external meetings, committees, and presentations. Requires regular contact with students, faculty, and staff. Performs other related duties as assigned.
Other Specifications
Requires take-charge professionalism, excellent interpersonal skills with careful focus and attention dedicated to managing relationships with key university partners. Must be able to anticipate project needs, demonstrate organization ability, and a focus on details and quality control. Ability to organize work effectively and prioritize objectives with a high level of independent judgement and initiative. Skilled in directing multiple tasks, setting priorities, and organizing operation. Should be a self-starter and be able to function independently. Ability to establish and maintain effective working relationships with administration, faculty, staff, students, and the public. Maintains confidentiality of all information and communications within the university. Strong written and oral communication skills.
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an at will employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code 51.215.
Physical Address
Human Resources Department
1831 University Ave, John W. Thomason Bldg. Suite 202
P.O. Box 2356
Huntsville, TX 77341-2356
SHSU Employment Office:[Click to See Phone]
Email: Employment@SHSU.edu
Employment Portal: shsu.peopleadmin.com