What are the responsibilities and job description for the Administrative Associate III - Educational Operations Associate position at Sam Houston State University?
Come and join the Bearkat community!
Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
Posting Information
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition
202500302S
Title
Administrative Associate III - Educational Operations Associate
FLSA status
Non-Exempt
Hiring Salary
This position is a pay grade 07. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category
Technical/Para-Professional
Department
College of Osteopathic Medicine
Division
Division of Academic Affairs
Open Date
09/26/2025
Open Until Filled
Yes
Educational and Experience Requirement
Associates degree in business, management, marketing, accounting, communications, education, psychology, or a related field. Four years of administrative, management, accounting, office environment, higher education experience, customer service, or experience in a related field preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position
Performs complex administrative assistant duties and serves the College of Osteopathic Medicine Dean’s Office by helping with the operations of the college and educational affairs.
Primary Responsibilities
Performs complex and confidential duties of the College of Osteopathic Medicine (COM). Supports and assists with Dean’s Office initiatives, activities, programs, facility needs, and special projects. Assists with educational initiatives and programs. Collects, maintains, and submits materials for compliance. Tracks and monitors committee service. Collects, reconciles, and maintains office data for the dean’s office and educational affairs. Arranges Dean’s office travel and guest/visitor travel arrangements, including filing travel pre-approvals and reconciling travel expense reports. Submits invoices and payment requests. Monitors project timelines, identifies issues, and makes suggestions to improve processes. Coordinates, implements, and documents departmental processes. Responsible for the annual college inventory. Maintains pertinent policies and procedures and ensures the documents are accessible and updated. Works with executive staff to arrange meetings related to student matters. Runs reports on expenditures, travel, and other transactions at the college level. Manages appointments and calendars for the Dean’s Office, including meetings with faculty, staff, students, and external visitors. Supports the Dean’s Office initiatives. Collaborates with college faculty, staff, students, and campus partners to enhance the Dean’s Office programs. Performs other related duties as assigned.
Other Specifications
Requires the ability to analyze large amounts of data, generate spreadsheets, and reports as needed. Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices, and solves routine problems of a repetitive nature. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.
Full Time Part Time
Full Time
Position Number
Quicklink
https://shsu.peopleadmin.com/postings/45015
EEO Statement
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report
Annual Security and Fire Safety Report