Administrative Associate II - Clinical Administrative Associate

202500322S

Administrative Associate II - Clinical Administrative Associate

Non-Exempt

This position is a pay grade 06. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.

Technical/Para-Professional

College of Health Sciences

Division of Academic Affairs

10/20/2025

Yes

Associates degree in related field. Three years relevant administrative assistant experience or experience in a related field. Additional experience may be considered in lieu of education.

Performs advanced administrative assistant duties for the Department of Physician Assistant Studies and Athletic Training.

Performs advanced administrative assistant duties. Assists the Master of Physician Assistant Studies (MPAS) and Master of Science in Athletic Training (MSAT) Clinical Coordinators with clinical rotation placement, prerequisite completion, and housing procurement. Tracks and maintains student progress records to ensure compliance with department requirements for matriculation and graduation requirements. Maintains accurate records of affiliation agreements and clinical affiliations. Manages institutional and departmental memberships and/or subscriptions. Maintains a filing system for faculty, staff, and student files, adhering to accreditation and university policies. Supervises student workers. Provides support for the Medical Director, Clinical, Didactic, and Admissions Coordinators as needed. Serves on hiring committees for staff. Plans and organizes departmental events as needed. Coordinates lab reservations. Maintains and orders department inventory of supplies, classroom supplies. Orders new student badges and white coat supplies. Oversees and recommend website edits, ensuring compliance with accreditation standards and university policies. Provides support for faculty, including classroom supply support. Contacts IT for technical assistance. Coordinates, compiles, and evaluates data on admissions, enrollment, curriculum reports, etc.. Coordinates faculty, clinical council, and academic council meetings, maintaining department calendars, etc. Performs other related duties as assigned.

Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Must be proficient in Microsoft Office suite.

Full Time

https://shsu.peopleadmin.com/postings/45185

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

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