Bookkeeper (3110)

ABOUT THIS OPPORTUNITY

Schedule/Hours: Monday – Friday, 8am to 4:30pm

This position is responsible for:

Performs bookkeeping tasks for a local unit; applies fundamental bookkeeping knowledge and skills to varied bookkeeping tasks such as posting, checking entries, issuing checks, balancing accounts, and preparing financial reports for assigned accounts; prepares and maintains financial records in an accurate, complete, and timely manner.

Key Responsibilities:

• Duty 1 Posts and maintains a variety of ledgers; enters income and expense data into computerized financial systems; proofs entries to verify accuracy and completeness; prepares and makes journal entries, balances accounts and prepares reports.

• Transfers totals from ledger accounts to routine financial statements; prepares journal vouchers and posts data from general ledger to monthly financial reports - Income & Expense Statement, Balance Sheet, Bank Reconciliation, Mileage, Self-Denial, Accounts Receivable and Payable Reports, etc..

• Prepares checks; processes vouchers received from local corrections centers; enters data; obtains authorized signatures on checks and distributes checks; prepares and files necessary back-up paperwork.

• Posts and maintains accounts payable ledger; receives, dates, stamps, obtains approval stamp, and codes all invoices; matches invoices with appropriate back-up paperwork and purchase order; enters data into the accounts payable system; runs reports weekly to determine bills that are due; enters cash payments into the computer; runs checks, records disbursements in all cash ledgers, and distributes checks.

• Posts and maintains accounts receivable ledger; receives invoice payments and verifies amount due; prepares receipt, stamps check, posts payment, runs reports, and completes and files deposit slip; determines source of funds and makes appropriate entry into cash books; maintains records of amounts receivable from Divisional Headquarters, Territorial Headquarters, other units and vendors; collects amounts from officers and employees for personal phone calls, uniforms, etc.

• Receives, records, and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds; makes daily entries into cash receipts ledger; makes adjusting entries as necessary i.e. voids checks and bank charges, etc.; prepares checks for deposit; reconciles bank balance to book balance; travels to make daily bank deposits.

• Classifies receipts and disbursements in accordance with established codes; maintains billing and posting of charges and credits to accounts; prepares summary reports.
• Posts payments of expenditures; issues checks as necessary; maintains specified fund accounts and verifies daily deposits.

• Prepares Divisional Headquarters remittance forms listing monies owed for insurance, statewide and support service, retirement, property income and expense, vehicle replacement, and miscellaneous.

• Prepares and balances bank reconciliations and copies financial statements.

• Maintains checking accounts by making timely deposits, tracking bank balance and reconciling accounts; follows-up with bank to resolve errors; maintains complete file of deposit slips and cancelled checks.

• Provides assistance in performing routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; prepares a response to items in the audit report.

Physical Requirements and Working Conditions:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language effectively.
• Ability to perform routine mathematical computations.
• Ability to operate various general office equipment including a telephone, typewriter, and adding machine.
• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.
• Ability to work well under the pressure of deadlines.
• Ability to follow instructions and work independently with limited supervision.
• Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Work is usually performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like

Employee Benefits:

• Paid Time Off
• Affordable Health, Vision, and Dental Insurance Available
• Retirement Savings Plan with Employer Match
• Employer Paid Basic Term Life Insurance
• Employer Paid Short-Term Disability
• Employer Paid Parental Leave
• Voluntary Life Insurance
• Long-Term Disability Insurance
• Supplemental Insurance Plans and more!

WHAT WE ARE LOOKING FOR IN YOU

• Associate’s degree from an accredited college or university in accounting, bookkeeping, business administration, or related field, AND

• At least two years experience in the performance of bookkeeping and related work with some exposure to data entry methods, OR

• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Licenses and Certifications:

Valid State Drivers License

Equal Opportunity Employer: Veterans | Disabled

Salary : $20 - $25