What are the responsibilities and job description for the HR Manager position at Salvagnini America, Inc.?
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HR Manager
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Department
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Administration
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Reports To
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VP Finance & HR
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FLSA
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Exempt
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Location
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Hamilton, Ohio
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Summary
WHO WE ARE
Salvagnini America, Inc. is a leading provider of flexible automation systems and recognized as a global technology leader in advanced manufacturing automation. Located in Hamilton, Ohio, Salvagnini America is a wholly-owned subsidiary of the Salvagnini Group headquartered in Sarego, Italy.
We are a rapidly growing organization with a strong culture centered around innovation, collaboration, respect, and long-term employee development. More than half of our employees have been with the company for over 10 years — a testament to the culture we have built and continue to strengthen.
At Salvagnini, employees embody passion, creativity, accountability, and a commitment to excellence.
ARE YOU THE RIGHT FIT?
We are seeking a highly organized, emotionally intelligent, and relationship-driven HR professional to lead the day-to-day human resources function for our growing organization.
This role is much more than administrative HR. The ideal candidate will serve as a trusted resource for employees and managers alike — someone who can balance professionalism, empathy, accountability, and business judgment while helping maintain and strengthen our company culture.
This is a unique opportunity for someone looking for long-term career growth. The role is designed with a clearly defined advancement path into future HR leadership opportunities as the organization continues to grow. Upon successful achievement of KPI’s, organizational goals, and continued departmental expansion, the position is expected to evolve into broader leadership responsibility with the opportunity to build and lead an HR team.
WHO YOU ARE:
- A trusted and approachable employee advocate
- Highly organized and process-oriented
- Emotionally intelligent with strong interpersonal skills
- Professional, discreet, and trustworthy with confidential matters
- A collaborative business partner to managers and leadership
- A proactive problem solver who thrives in a fast-paced environment
- Adaptable and capable of balancing employee support with company accountability
- A culture builder who leads by example
The Human Resource Manager will lead and direct the routine functions of the Human Resources (HR) department for Salvagnini America and Salvagnini Canada, administering pay, benefits, and leave, and enforcing company policies and practices.
Essential Duties and Responsibilities
- Employee Relations & Culture
- Serve as the primary HR contact for employees and managers
- Foster a positive, professional, and collaborative workplace culture
- Assist employees with workplace concerns, benefits questions, payroll inquiries, and general support
- Support employee engagement and recognition initiatives
- Coach managers on employee relations and performance matters
- Assist with conflict resolution and sensitive employee situations
- Maintain confidentiality while handling sensitive employee information and matters
- Coordinating and managing team member surveys - engagement, new hire, exit interviews, and pulse surveys
- Payroll, Benefits & HR Administration
- Managing compensation programs to ensure the company offers a competitive total compensation package to recruit and retain the right talent to achieve the annual business plan
- Completing matching of internal positions to market survey, price positions based on size of company and state/national locations, and analyze shifts in the marketplace on a semi-annual basis
- Process and administer payroll accurately and timely
- Administer employee benefits and support annual open enrollment activities
- Maintain HRIS systems and employee records
- Manage PTO tracking, employee files, employment verifications, and HR documentation
- Assist with 401(k) administration and employee benefit communication
- Managing the annual merit increase budget process
- Ensuring effective administration and compliance with all aspects of the leave programs including short-term disability (STD), long-term disability (LTD), Family Medical Leave Act (FMLA), and any state required paid disability or paid FMLA plans
- Validating the payroll journal on a monthly basis
- Safety, Workers Compensation & Compliance
- Coordinate OSHA compliance and employee safety training initiatives
- Administer workers’ compensation claims and related documentation
- Maintain and update company policies, procedures, and employee handbook materials
- Support compliance with federal, state, and local employment laws
- Assist with investigations, documentation, corrective actions, and performance improvement plans
- Partner with external vendors, brokers, legal counsel, and insurance providers as needed
- Compliance and Risk Management
- Ensuring compliance with Company policies and all applicable laws
- Researching and provide updates on federal and state employment laws and implement any required changes
- Overseeing the coordination of the Workers Compensation program including the annual audit
- Overseeing employee expense compliance, organizing employee expense audits, refreshing company policy’s for expenses
- Developing an HR standard operating procedure manual.
- Managing the completion and filing of the 5500s annually
- Maintaining the corporate HR policies including research and implementing any new policies to support a highly engaged work environment
- Managing the HR record retention program and ensure the records are purged according to corporate policies
- Implementing opportunities to continuously improve programs and processes
- Prepare HR-related reports, metrics, and KPI tracking
- Assist executive leadership with special projects and organizational initiatives
- Perform other duties as assigned
Qualifications
At a minimum you'll need:
Qualifications
- Excellent interpersonal, communication, and conflict-resolution skills
- Strong emotional intelligence and ability to build trust across all levels of the organization
- Excellent organizational skills and attention to detail
- Ability to maintain strict confidentiality and professionalism
- Strong working knowledge of employment laws, HR best practices, and compliance requirements
- Experience administering payroll, benefits, and HRIS systems
- Knowledge of OSHA, workers’ compensation, and employee safety practices preferred
- Strong Microsoft Office skills, particularly Excel and Word
- Ability to manage multiple priorities in a fast-paced environment
- Self-motivated with strong follow-through and accountability
Education and Experience
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred
- 3–7 years of progressive HR experience preferred
- Experience in manufacturing or industrial environments preferred
- Payroll administration experience preferred
- SHRM-CP, SHRM-SCP, PHR, or similar certification is a plus
A combination of education and experience may be considered.
Travel
Travel will be limited and not exceed 15%. The ability to travel with short notice will be necessary.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed and involved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
The ability to recognize and evaluate technical issues and limitations is required. The ability to define and manage expectations is critical. The ability to make sound decisions and actions is required.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to use the computer to complete the computer skills required above. The employee is required to stand; walk and sit. The employee must occasionally lift and/or move up to 20 pounds.
Direct Reports
This job has no supervisory responsibilities.