Paralegal - Seattle, WA

This position will support Saltchuk Marine's Legal Department on a wide variety of matters and projects. In particular, this position will provide legal and administrative support to Saltchuk Marine for both vendor and customer contracts, including facilitating and supervising vendor, customer, and internal stakeholder set-up in Saltchuk Marine's contract management systems, and assisting with contract review and management. This position will also assist with selection and manage implementation of a contract management platform; maintain contract documents and correspondence; and respond to internal and external contract requests under the supervision of counsel. Saltchuk Marine is currently in a period of significant change and the best candidates will be prepared to support those changes and can expect an evolving list of functions as opportunities arise and needs change. Reports directly to the Associate General Counsel.

Essential Functions:

Legal Contract Support

• Serve as a point of contact for contract queries to all internal and external stakeholders.
• Manage intake of all contracts via a variety of intake methods and conduct correspondence with all stakeholders regarding status of contract requests.
• Conduct thorough initial review of contracts in relation to internal legal thresholds, criteria and risks.
• Assist with contract review and negotiations (including drafting and interpreting basic agreements and scopes of work) under an attorney's supervision.
• Track all contracts through the contract lifecycle, including drafts, modifications, executions, amendments, renewals, and terminations.
• Assist with RFP development and review.
• Review certificates of insurance for compliance with contract requirements.
• Summarize contracts and manage timelines for review, approvals, and termination of various corporate contracts.
• Proofread and perform administrative functions in connection with various legal documents and handle signing execution.
• Conduct simple compliance review generally for employment law issues, data security & business codes of conduct.
• Draft simple template form documents.
• Maintain contract templates.
• Contracting Process Improvement
• Collect and track monthly contract spend and report on Legal Department contract support KPIs.
• Identify process areas for automation and collaborate with internal stakeholders to implement solutions, including a contract management platform.
• Assist with selection and manage implementation and maintenance of a contract management platform.

Procurement Support

• Facilitate new supplier setup requests.
• Assist in addressing supplier compliance issues identified by Quality Assurance, General Managers, and others.

Company Team Requirements

• Ensure compliance with ISO processes as they relate to contracting activity.
• Support Legal Department as needed.
• Effectively communicate Company goals and objectives.
• Provide direction and adherence to Company Core Values, Mission and Safety Vision.
• Display initiative and be a self-starter in developing and pursuing cost-savings opportunities.

Knowledge Skills and Abilities:

• Experience with SAP, SAP Hana and Ariba preferred.
• Extensive knowledge of Microsoft Office required. Advanced Excel and Access skills preferred. Must be able to learn to use unfamiliar systems and software with ease.
• Ability to communicate clearly and effectively both orally and in writing with peers, management and outside counterparties.
• Ability to maintain good relations with internal clients to ensure effective response to requests. Ability to work closely with line and staff personnel in order to establish and meet personal goals that are consistent with Company goals.
• Knowledge of personal computer and applications such as Microsoft products (Word and Excel) in a Windows-based environment.
• Good understanding of managerial and financial accounting principles.
• Comfortable with ambiguity and working in an ever-changing environment while able to exercise sound judgment in decision-making
• Strong organizational ability and a demonstrated track record of managing urgent projects concurrently.
• Able to work independently without close supervision.
• Able to speak concisely and to write clearly.
• Able to communicate instructions, information and or concepts.
• Able to follow written and or verbal instructions.
• Excellent documentation skills and attention to detail.
• Able to conduct negotiations in person, on the phone, orally and written.
• Able to work rapidly and accurately.
• Able to regularly interact with vendors and customers.
• Able to learn new tasks and apply them in an efficient manner.
• Able to identify problems and solve them.

Minimum Qualifications:

Bachelor's Degree or equivalent is required. Three years of relevant experience working in a law firm or corporate in-house legal department setting is required.

Compensation:

Pay for this position will be between $28.13 and $42.19 hourly. This is a non-exempt position that is eligible for overtime.

Benefits:

• The benefit program includes medical, dental, and vision coverage for you and your family.
• This position will accrue 10 days of vacation a year. Accrued vacation will be vested and available for use after successfully completing six (6) months of service.
• Life insurance equal to two times annual base salary.
• Accidental death and dismemberment insurance. Long term disability insurance.
• 401k program with a 4% match, vested immediately.
• Employee Assistance Program.
• Flexible Spending Accounts.
• Business travel assistance program.
• Other voluntary benefits are available for purchase via payroll deduction at group rates.
• Nine (9) paid holidays with two (2) additional floating holidays available after six (6) months of service.
• Full time employees will accrue ninety-six (96) hours of sick leave per year, up to a maximum of 1,040 hours.
• Bereavement Leave - three (3) paid days off for a death in the immediate family, or five (5) days off if travel greater than 500 miles is required.
• Fully paid ORCA transportation card.
• Tuition reimbursement.
• All other benefits as required by law

Saltchuk Marine is an Equal Opportunity - Affirmative Action Employer and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, minorities, individuals with disabilities and protected veterans. SM is a drug-free employer and a participant of the E-Verify Employment Verification Program.