Event Specialist

Position Title: Event Specialist

Department: Education

Reports To: Education Manager

Status: Full-Time, Exempt

Location: 1520 E Evergreen St Springfield, MO 65802

Job Summary: 

You will be responsible for the overall development, planning, organization and execution of meetings, events, and Education classes. You must be willing to work extended hours/weekends as needed for meeting/event/class execution, as needed.

Duties/Responsibilities:

• Organize, plan, and budget for in-person and virtual meetings, events, and education classes.
• Facilitate virtual meetings and classes.
• Schedule and book meeting spaces and coordinate events according to each individual meeting, event, or class.
• Book travel including flights and hotels for different employees ranging from Director level to Educator Contractors according to the budget guidelines.
• Prepare or contribute to monthly and quarterly financial reports of all meetings, events, and classes you manage or support. This includes updating budget reports and maintaining a file of credit card receipts.
• Work directly with Education Manager to maintain combined SSG Education budget Monthly, Quarterly and Yearly.
• Coordinate education classes and schedule educator contractors for those events.
• Prep, pack and ship items for meetings, events, and Education classes.
• Maintain a file of Education product inventory.
• Partner with outside Manufacturer Representatives to coordinate their event needs.
• Work with Outside Sales Consultants and other departments within our organization to ensure meetings and events meet goals within budget.
• Represent Salon Service Group at events and provide support for set-up at large events as needed. (Typically 2-4 events annually)
• Plan and execute corporate events, both virtual and in-person, for 10-250 attendees.
• Collaborate with the Education team for seamless event execution.
• Coordinate all pre-event logistics, including venue selection, catering, and travel arrangements in various markets.
• Utilize iBeAuthentic, Excel, and Microsoft Planner, or other event management software for efficient project management and budgeting.

Required Skills/Abilities:

• Experience with event planning and organization of special events, including familiarity with general accepted practices of the industry
• Experience working in an office setting with shifting priorities, constant interruptions, changing assignments, time-sensitive projects, heavy workload, and multiple projects simultaneously assigned by different staff.
• Talent to create aesthetically pleasing materials and physical surroundings for events, including space planning.
• Ability to interact, communicate, and utilize high level negotiation skills to facilitate solutions in a positive manner.
• Exceptionally strong organizational and time management skills; proven ability to set priorities which accurately reflect the relative importance of job responsibilities and take into consideration deadlines, competing requirements and complexity.
• Strong working knowledge of PC computer software applications, including Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint, Planner) and other graphics and/or database programs.
• Experience with virtual meetings and working with Microsoft Teams.
• Experience collecting and analyzing information using a database or spreadsheet format and summarizing data in written reports.
• Proven ability to make independent decisions, follow guidelines, budget, time, and logistics constraints. Ability to initiate action, follow-through until objective is met. Ability to anticipate problems and recommend or implement solutions.
• Demonstrated ability in planning, organizing, prioritizing, and problem solving. Proven ability to re-prioritize as needed using sound judgment and considering budget and timeframes.

Physical Requirements:

• Ability to sit at a desk for extended periods
• Ability to stand and walk for extended periods during event setup, execution, and teardown. (Anticipated 2-4 events annually)
• Capability to lift, carry, and move boxes weighing up to 30 lbs. safely
• Comfortable with bending, reaching, and performing tasks that require manual dexterity.

SSG Full-time Benefits:

• Health, Dental, Vision, Life, and AD&D Insurance available
• Health Savings Account or Flexible Spending Account
• Employee Assistance Program  
• 401 (k) Retirement Plan - SSG matches 50% of the employee’s contributions up to 2% of their yearly income
• PTO
• Holiday pay
• Sam’s Club membership for you and a friend or family member
• Discounts on exclusive hair products
• Employee referral program - $1,000 potential earnings per referral

SSG is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer. Candidates are considered for employment with SSG without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, veteran status, or other classification protected by applicable federal, state or local law.

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