SZES Data Clerk

DATA CLERK (ELEMENTARY SCHOOL)

DEPARTMENT: School Name

TERMS OF EMPLOYMENT: 11 Month (210 Days)

SALARY:  Based on Bulloch County Schools salary/supplement schedule

FLSA STATUS: Non-Exempt

REPORTS TO: Principal

JOB CODE: 429

POSITION SUMMARY:

The data clerk conducts all functions necessary to ensure the successful processing of student enrollments, withdrawals, and transfers.  This includes accurate data entry, maintenance of permanent records, attendance processing and providing assistance in the scheduling of students.

REQUIRED QUALIFICATIONS:

• High school diploma or GED.

• Experience with computer data entry.

• Experience working with a diverse group of people.

• Embodies the core values of the district; relational, purposeful, reflective, resourceful, courageous and accountable.

• Must be able to satisfactorily perform essential functions of the position.  When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position.

• Must be able to provide a criminal background check with results that adhere to Bulloch County Board of Education Policy GAK(1).

PREFERRED QUALIFICATIONS:

• Post-secondary training in computer information systems or office management.
• Experience with student information systems.
• Knowledge of Georgia laws regarding enrollment and withdrawal.

DUTIES AND RESPONSIBILITIES:

• Processes new student registrations, including those submitted through the online registration system.
• Processes student withdrawals, including diligent follow-up to ensure records requests or Declaration of Intent to Home School documents are received for all students withdrawing and subject to compulsory school attendance.
• Requests records from previously attended schools.
• Acquires Georgia Unique IDentifier for Education (GTID) numbers for all students.
• Schedules students to classes in the student information system, as directed by the school administration.
• Creates and maintains student permanent records.
• Processes requests for records or enrollment verification statements for previous or current students.
• Processes student attendance, in accordance with district and school policies and procedures.
• Assists with the accurate reporting of student data for all major state and federal data collections.
• Performs other duties as assigned.

PERFORMANCE FACTORS: 

• Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of force greater than that for sedentary work and the worker sits most of the time, the job is rated light work.
• Interaction with Others:  Ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration.  Ability to be flexible relative to daily routines.  Ability to demonstrate sensitivity to the differences among diverse populations.
• Concentration:  Ability to maintain workflow and thought processes in the presence of frequent distractions.  Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli.  Ability to manage multiple tasks simultaneously with only few or no errors.
• Stressful Circumstances:  Ability to produce quality work when short or unexpected deadlines are presented.  Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process.  Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite.
• Independent Judgment:  Ability to complete work tasks without being given precise directions relative to work steps or the final project.
• Organizational Skills:  Ability to establish priorities, simultaneously manage multiple tasks; and deliver a quality work product by a designated deadline.
• Public Contact:  Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, parents, and other individuals within and external to the school system.  Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships.
• Attendance and Dependability:  Ability to report to work at the scheduled time and to seldom be absent from work.  Demonstrate prompt and regular work attendance.  Process appropriate paperwork to authorize absences in accordance with school system procedures.  Ability to complete work in a timely, accurate manner and to be conscientious about work performance.

EVALUATION: Performance will be evaluated annually by the Superintendent or designated supervisor in accordance with Policy GBI - Evaluation of Personnel.

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role.  Job descriptions do not list all tasks an employee might be expected to perform.