What are the responsibilities and job description for the South High Administrative Assistant/Athletic Secretary position at Salina Public Schools?
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Position Type:
Secretarial/Clerical
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Date Posted:
9/14/2026
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Location:
South High School
Administrative Assistant/Athletic Director Secretary
Purpose Statement:
The job of Administrative Assistant/Athletic Secretary is done for the purpose/s of greeting visitors; responding to inquiries from students, staff, the public, etc.; maintaining building/department records; and providing general clerical support to assigned Administrators or departments.
Essential Functions- Answers multiline telephone system for the Building/Department for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
- Distributes US and Pony mail, supplies, messages, etc. for the purpose of disseminating materials to appropriate parties.
- Greets visitors, parents, students, vendors, etc. for the purpose of responding to inquiries and/or directing individuals to appropriate location/personnel.
- Maintains a variety of department files and records (varies by assignment) (e.g. special education transportation rosters, substitute teachers, route sheets, etc.) for the purpose of providing a complete and accurate audit trail for complying with federal/state/district regulations.
- Performs general and program-specific clerical functions (e.g. data keying, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or department with necessary materials.
- Prepares a variety of reports and documents (e.g. weekly calendar, office directory, awards, etc.) for the purpose of providing written support and/or conveying information.
- Processes documents and materials (e.g. time cards, weekly attendance, volunteer logs, etc.) for the purpose of disseminating information and/or ensuring up-to-date reference and audit trail.
- Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of identifying appropriate parties to address immediate issues.
- Updates the lunch room slide show daily.
- Updates the school marque as needed.
- Checks-in and checks-out substitutes daily and assists them with needs and daily orientation.
- Issues yearbooks to previously graduated students.
- Assists the Athletic Director with transportation needs of faculty and staff, game contracts, forms required for athletic programs, and uploading rosters to Dropbox.
- Regularly reports eligibility for district and KSHSAA reporting.
- Assists with end of season banquets, Senior Night, Hall of Fame awards and other certificates and awards.
- Assists with securing workers for events.
Other Functions
- Assists other personnel for the purpose of supporting them in the completion of their work activities.
- Orders supplies, forms, etc. for the purpose of ensuring availability of items as needed.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Must to be proficient with technology. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: professional telephone etiquette.
ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; working as part of a team; and working with detailed information/data.
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization's services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.
Experience
Job related experience is required.
Education
High School diploma or equivalent.
Required Testing
Pre-employment Drug Screening
TB Screening
Clearances
Criminal Justice Background Investigation
Salary Range
12-
Position Type:
South High Administrative Assistant/Athletic Secretary
JobID: 6073
Salary : $12