Administrative & Marketing Assistant

We are seeking a dedicated Administrative & Marketing Assistant to join our team at the Chamber. As a vital member of our organization, you will be responsible for managing phone calls, handling bookkeeping tasks, and providing essential administrative support to the Executive Director and Board of Directors.

Responsibilities:

1. Tech Savvy: Must be computer literate with Microsoft Suite, Canva, Constant Contact, and Word Press. Must have some knowledge of database software. Will be responsible for creating a weekly newsletter. Basic understanding of video conferencing platforms.

2. Bookkeeping: Maintain accurate records of financial transactions, process invoices, payments, and reimbursements in a timely manner. Assist with budget tracking and financial reporting as needed.

3. Administrative Support: Provide comprehensive administrative support to the Director and other team members, including scheduling appointments, organizing meetings, and preparing documents and presentations.

Efficiently handle incoming calls, directing them to the appropriate staff members or departments. Provide accurate information to callers and assist with inquiries in a professional and courteous manner.

4. Customer Service: Serve as the first point of contact for visitors to the Chamber office, ensuring a welcoming and professional atmosphere. Assist members and guests with inquiries and provide information about Chamber services and programs.

5. Office Management: Assist with general office management tasks, including maintaining office supplies, organizing files, and coordinating office maintenance and repairs. Assist with member management with our ChamberMaster database.

6. Event Support: Assist with planning and executing Chamber events, including logistics coordination, registration management, and on-site support as needed. Be available to work some nights and weekends for special events occasionally.

Requirements:

• High school diploma or equivalent; additional education or training in business administration or related field is a plus.
• Proven experience in office administration, customer service, or related roles.
• Strong communication and interpersonal skills, with a professional and friendly demeanor.
• Excellent organizational skills and attention to detail.
• Proficiency in basic bookkeeping principles and experience with accounting software.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Flexibility to adapt to changing priorities and willingness to take on new challenges.
• Commitment to upholding the mission and values of the Chamber.

This is a 30 hour per week position. If you are a proactive and enthusiastic individual with a passion for supporting the business community, we encourage you to apply for this exciting opportunity to make a difference in our organization.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 30 per week