What are the responsibilities and job description for the Records Management Specialist position at Salem Infotech?
We are seeking a detail-oriented Records Management & Program Specialist with 10 years of experience to support organizational operations through effective records management, program coordination, and cross-functional collaboration. The ideal candidate will have strong organizational skills, a keen eye for compliance, and the ability to manage multiple priorities in fast-paced environments. This role blends records management expertise with program support responsibilities, ensuring smooth workflows, accurate documentation, and efficient execution of organizational initiatives.
Key Responsibilities
Records Management
- Maintain accurate and secure records in compliance with organizational policies and legal standards.
- Develop and implement systems for storing, retrieving, and disposing of physical and digital records.
- Ensure adherence to data protection and confidentiality regulations.
- Support audits and reporting by preparing and organizing required documentation.
Program Support & Coordination
- Assist in planning, developing, and executing organizational programs and initiatives.
- Support cross-functional teams in project tracking, reporting, and resource coordination.
- Conduct research and data analysis to inform decision-making and program improvements.
- Coordinate logistics for events, meetings, and stakeholder engagements.
- Draft reports, communications, and presentations for leadership and stakeholders.
Compliance & Process Improvement
- Monitor adherence to policies, procedures, and regulatory requirements.
- Identify opportunities to streamline workflows and implement process improvements.
- Support risk management and emergency preparedness activities where applicable.
Stakeholder Engagement & Communication
- Serve as a point of contact for internal teams, external partners, and stakeholders.
- Facilitate information sharing, ensuring clarity and consistency in messaging.
- Provide training or guidance to staff on records management procedures and program processes.
Qualifications
- Bachelor’s degree in Business Administration, Public Administration, Information Management, or a related field (Master’s degree preferred).
- 10 years of experience in records management, program coordination, or administrative support.
- Familiarity with records management systems, data protection standards, and compliance requirements.
- Strong organizational and time management skills with attention to detail.
- Excellent communication, research, and analytical skills.
- Proficiency with Microsoft Office Suite, cloud-based recordkeeping systems, and project management tools.
Job Types: Full-time, Contract
Pay: $25.00 - $30.00 per hour
Expected hours: 40 per week
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $25 - $30