Document Control Clerk

Document Control Clerk

At I.C. Thomasson, a Salas O’Brien Company we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary: 

The Document Control Clerk is responsible for managing and maintaining project documentation in accordance with company and industry standards. This role ensures that all engineering and construction documents are properly received, recorded, distributed, and archived to support project teams and regulatory compliance. This is a seasonal (temporary) role based on project need, but could lead to a permanent opportunity for the right candidate.

Responsibilities:

• Receive, log, and distribute incoming and outgoing documents (e.g., drawings, specifications, reports, contracts).
• Maintain document control systems and databases to ensure accurate tracking and retrieval.
• Ensure documents are filed and stored according to company procedures and project requirements.
• Monitor document workflows and ensure timely review, approval, and revision of controlled documents.
• Assist project teams with document formatting, version control, and compliance with document standards.
• Coordinate with engineers, contractors, and other stakeholders to ensure proper documentation flow.
• Archive project documentation at project close-out and support audits or inspections as needed.
• Maintain confidentiality and security of sensitive project information.

Qualifications and Experience:

• High school diploma or equivalent; associate degree or certification in records management or related field preferred.
• 1–3 years of experience in document control, preferably in engineering or construction environments.
• Familiarity with document control systems (e.g., Aconex, Procore, SharePoint, or similar platforms).
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent communication and time management skills.
• Knowledge of engineering drawings and construction terminology preferred.
• Experience with ISO standards or other regulatory frameworks preferred.

Travel: No

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.