2026-27 Elem School Clerk-Bilingual (Spanish) 11mo - TEST ANNOUNCEMENT

EXAMINATION

A civil service eligible list will be created from this posting and remain in use for all Elementary School Clerk - Bilingual vacancies that occur in this title for a year from the date of the exam. Eligible candidates will be notified of the testing date via e-mail after applicants have been screened for minimum qualifications.

LANGUAGE ASSESSMENT

A rating of 75% or higher on each portion is required to pass the language assessment. Candidates will be notified by mail of their assessment results. Assessments with a passing rating are valid for one year. Assessments are offered without an appointment, Monday to Friday between the hours of 8:00 am and 2:00 pm, at the Human Resource Department, 360 Colborne Street, St. Paul, MN 55102. Picture identification must be presented at the time of the assessment.

MINIMUM QUALIFICATIONS
Five years of clerical experience, at least two years of which must have been as a Clerk-Typist 2 or equivalent at an elementary or secondary school, or as a Clerk-Typist 3 or equivalent. Fluency in English and a second language is required. A specific language ability will be required for particular vacancies. An assessment of the candidate's fluency in the language required for the vacancy will be conducted.

GENERAL INFORMATION
Performs skilled clerical and routine administrative work of a complex nature requiring the exercise of independent judgment; serves as the sole or lead clerical support in an elementary school and performs related duties as required.

SUPERVISION RECEIVED
Works under the general supervision of an elementary school principal or other unit supervisor.

SUPERVISION EXERCISED
May exercise within a unit close to moderate administrative or technical supervision over lower-level clerical staff.

RESPONSIBILITIES
The listed examples may not include all the duties performed by all positions in this class.

• Provides bilingual support to parents, students, community members and district staff as appropriate.
• Provides clerical and routine administrative support to the principal, assistant principal and other school staff members as appropriate, including word processing and/or typing correspondence, records, instructional materials, and Board Agenda items; distributing out-going correspondence; sorting and distributing incoming mail; opening principal's mail and prioritizing or filing; responding to routine correspondence as appropriate; scheduling meetings and ordering refreshments.
• Answers telephone calls and receives visitors; determines nature of business; supplies information or responds to complaints; routes calls and takes messages; checks in visitors by providing them with a badge and providing directions; prioritizes principal's telephone messages and responds whenever possible.
• Registers and withdraws students; maintains student records and requests and/or sends student records to other schools as necessary; maintains student attendance records; assigns new students to a classroom and notifies the Transportation Department, the cafeteria and the school nurse to arrange necessary services for students.
• Maintains employee time, attendance and other payroll records; submits them to the District Payroll Department each pay period; distributes payroll checks; maintains records of leaves-of-absence; submits supplemental pay forms as necessary.
• Establishes, maintains and balances school budgets and special funds records; maintains petty cash records, pays bills and balances checkbook; completes requests for payment; reallocates un-spent line items; maintains records of travel expenses and travel request reimbursements; audits budget reports and reconcile problems.
• Coordinates bus scheduling with the Transportation Department and notifies the department regarding new students who require bus transportation, when a new bus stop is required, when students require a bus schedule change and related issues; contacts the Transportation Department to check on late buses or other transportation problems; responds to transportation complaints received at the school; informs parents and teachers of bus changes; assists parents to locate corners where buses stop; maintains records of bus routes and stops.
• Provides initial response to sick or injured children when a school nurse is not present including contacting parents or calling 911 in emergency situations; administers medications as provided by the school nurse.
• Signs in substitute teachers and provides them with information about the assignment; checks with substitute desk to find teachers out that day; provides assistance with finding coverage by contacting teachers to cover within the building according to plan established by the principal; completes reports related to staff absences and the use of substitute teachers.
• Orders supplies and equipment for a school; verifies that items have been received and distributes as appropriate; notifies vendors if an item must be returned; completes property control sheets for maintaining records of school property; maintains records of warranties or guarantees.
• Ensures that office machines (e.g., copier, fax, laminator, binder, etc.) are in operational order; calls for service on machines as necessary; demonstrates how to use machines to other school staff; records and sends in monthly copy counts.
• Contacts custodians when special clean-up projects are required, for room setup and special equipment needs; requests keys to be made as necessary.
• Maintains staff database, including employee emergency information; processes and issues schedules relating to school operations (e.g., hall duty, prep time and lunchroom coverage).
• Maintains emergency preparedness information, including fire, tornado and bomb emergency plans; maintains school floor plan and updates class schedule.

KNOWLEDGE, SKILLS, AND ABILITIES

• Considerable knowledge of office procedures, practices and policies.
• Considerable knowledge of school and District policies and procedures.
• Considerable knowledge of software packages, including word processing, spreadsheet and data base and student information system software.
• Considerable knowledge of good customer service techniques, including how to de-escalate anger and hostility.
• Working knowledge of first aid.
• Some knowledge of child abuse law reporting requirements and procedures.
• Considerable skill in operating a microcomputer, computer terminal and typewriter with speed and accuracy.
• Considerable ability to interact effectively with students, parents, teachers, other school personnel and the general public representing diverse cultural, ethnic and socioeconomic backgrounds.
• Considerable ability to determine priorities and to plan, coordinate and organize work and to respond appropriately when several tasks demand attention simultaneously.
• Considerable ability to maintain school bookkeeping and budget records and to make arithmetic computations with speed and accuracy.
• Working ability to follow complex oral and written instructions.

WORK SCHEDULE, PAY, AND BENEFITS
This is a 11-month position working 40 hours per week.

Pay range for this position is: $23.73 - $29.34
Max hiring step = Step Five (5)

The full salary schedule is listed in the AFSCME contract. Salary information for this job posting can be found at this link https://www.spps.org/about/departments/human-resources/labor-agreements and by selecting the "AFSCME (Clerical and Technical)" Labor agreement.

Benefit information for this position can be found at this link https://www.spps.org/about/departments/human-resources/benefits/benefit-summaries-by-bargaining-unit and by selecting the "AFSCME (Clerical and Technical) - Full Time" link.

Benefits are available to new employees after 30 days of active employment. Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account. Some employee groups also receive vacation, dental insurance and disability insurance.

HOW TO APPLY
To be considered further, please apply for this position and attach a resume and cover letter to your online application.

The Human Resource Department will review your application materials and contact you regarding the next steps.

To attach additional documents to your online application, click on the "Additional Attachments" link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.

This job posting will close on June 9, 2026.

OTHER INFORMATION
Transcript - Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States.

Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

ESSENTIAL FUNCTIONS
Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.

Regular and reliable attendance.

May be exposed to various cleaning products.

EQUAL EMPLOYMENT OPPORTUNITY
Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.

EQUITY STATEMENT
SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.