What are the responsibilities and job description for the Bookkeeper - Part Time position at Saint Paul in the Desert?
Position Title: Bookkeeper
Reports To: Parish Administrator
Financial Oversight: Treasurer and Finance Committee
Status: Non-Exempt (Hourly)
Employment Classification: Part-Time
Hours: 12 hours per week with a flexible weekly schedule
Position Summary
The Church of St. Paul in the Desert is seeking a conscientious, dependable, and discreet Bookkeeper to manage the financial operations of our growing, dynamic church. The position will accurately maintain the general ledger, process accounts payable, manage payroll, and meticulously record congregational donations. The Bookkeeper will work closely with church leadership to ensure financial transparency, supporting the church's mission and ministries.
Essential Duties and Responsibilities
A. Accounts Payable & Disbursements
1. Process and code approved vendor invoices and staff expense reimbursements.
2. Prepare checks for authorized signatures and ensure payments are mailed promptly.
3. Code approved credit card expenses to the general ledger (GL) in QuickBooks.
4. Maintain accurate, organized files for all invoices and receipts paid.
5. Monitor expenditures against the approved budget and alert leadership to any variances.
B. Contribution Tracking & Receipts
1. Record weekly offering totals, pledge payment amounts, and designated donations into the church management/accounting software.
2. Generate and mail quarterly and annual giving statements to congregation members.
C. Payroll Processing
1. Process semi-monthly payroll through ADP in accordance with the established payroll calendar and authorized compensation records.
2. Review payroll reports for accuracy and promptly report discrepancies.
3. Ensure accurate withholding and payment of federal, state, and local payroll taxes.
4. Prepare year-end W-2/W-3 forms and issue 1099s for independent contractors.
D. General Accounting & Reporting
1. Perform initial monthly reconciliations of all bank and investment accounts for Treasurer review.
2. Prepare accurate and timely month-end financial reports for the Finance Committee.
3. Assist the finance team with drafting the annual budget.
4. Prepare for and cooperate with the annual financial review/audit.
Other Duties
This job description is not intended to be all-inclusive. The Church reserves the right to revise, modify or assign additional duties and responsibilities as operational needs evolve. Employees may be asked to perform other related duties in support of the mission and ministry of the parish.
Qualifications & Skills
1. Experience: Minimum of 3–5 years of bookkeeping or accounting experience. Experience with non-profit fund accounting or church management software is preferred.
2. Technical Skills: Proficiency with QuickBooks, Realm, and Microsoft Office Suite (especially Excel).
3. Confidentiality: Must exercise the utmost discretion regarding member contributions, staff salaries, and sensitive financial data.
4. Organization: Strong attention to detail, accuracy, and the ability to work independently.
5. Background Check: Employment is contingent upon completion of job-related background screening, conducted after a conditional offer and in accordance with applicable federal and California law.
Work Environment
This is initially primarily an on-site position located at the church office, with potential for hybrid/remote work depending on workflow. A portion of the hours should generally be worked during the Monday or Tuesday administrative cycle to process weekend offerings and issue checks.
Compensation
Hourly: $25–$40 per hour, depending on experience. Schedule: 12 hours per week.
Pay: $25.00 - $40.00 per hour
Expected hours: 12.0 per week
Work Location: In person
Salary : $25 - $40