Administrative Assistant for School Office (EX) (Current Opportunity) - St. Mary’s Elementary, Annapolis MD

The Administrative Assistant will provide comprehensive administrative and office support for the school office. This is a 10-month position, which includes one week before and after teacher arrival and departure, as well as all school days and professional development days, as needed.

This position reports to: Principal
Hours: 7:15 a.m. – 3:15 p.m.

Essential Functions

• Coordinate Facilities and keep an up-to-date Facilities Calendar as well as update meeting room manager (ESPACE).
• Maintain copy room office machines, equipment, and supplies and schedule regular maintenance service as needed.
• Keep an up-to-date substitute list.
• Field all faculty/staff requests for substitutes, contact and schedule substitutes, fill-in where needed/appropriate, maintain the current list with sign-in sheets, and keep track of temporary assigned keys.
• Maintain sign in and sign out (attendance) for faculty/staff, including Bright wheel Reports for all hourly/part-time employees and substitutes.
• Assist with the front office as needed with phones, late student arrivals and parent check-in with the Raptor system.
• Prepare teacher contracts and all non-contractual Employment Summary forms.
• Keep all personnel files up to date.
• Update Google Calendar & Parent Calendar on mystmarys.org throughout the year.
• Provide main office coverage as needed.
• Provide administrative support to the principal, administration, faculty, and staff as needed.
• Assist the Academic Advisor with the 8th grade high school admission process.
• Maintain and report to Human Resources bi-weekly substitute payroll and faculty/staff leave hours.
• Maintain Administration calendar; schedule appointments and meetings as requested.
• Coordinate the PDK Door Program based on facility requests and school schedule.
• Maintain the St. Mary's Elementary School website with current and accurate information in conjunction with the Administration and the Technology Department.
• Maintain and distribute classroom keys.
• Maintain through the PDK all faculty/staff/student key fobs.
• Assist to record and correctly code student attendance when needed.
• Assist, when needed, in making absentee calls for any student not reported absent by parents on a daily basis
• Take on new responsibilities either permanently or temporarily as requested by the principal.

Position Qualifications

• High School Diploma.
• Minimum of one year experience in professional office setting.
• Proficiency with Microsoft Office and Google suite of products; ability to learn and utilize databases and input information accurately.

Range: $19.23 - 21.63, Hourly

Benefits:

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/

Skills

• Attention to Detail
• Database Maintenance
• Event Coordination
• Friendly Demeanor
• Google Docs
• Microsoft Office Suite
• Record Maintenance
• Excellent Follow-through
• Problem Solver
• Mail distribution
• Teamwork Collaboration

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.