What are the responsibilities and job description for the Coordinator of Advising and Academic Support position at Saint Mary's University?
Overview and Responsibilities:
Job Summary
The Coordinator of Advising and Academic Support will support student success through generalized academic advising, program coordination, and resource development. Situated within the Student Success Center, this role oversees the Academic Success Program (ASP) which supports students on academic probation and serves as the primary advisor for incoming transfer students. The coordinator will develop resources and programming based on student needs, while serving on university wide initiatives and committees. Reporting to the Senior Director of Student Success, the coordinator will serve as a mentor and coach for student questions regarding advising and academic improvement.
Salary Range: $40,000 - $46,000
Main Duties & Responsibilities
Qualifications:
Physical Demands
Physical Hazards – Health and Safety Concerns
Application Requirements:
Apply online at https://www.smumn.edu/about/offices-services/human-resources/employment-opportunities/ and include a cover letter, resume, and contact information for three professional references.
Saint Mary’s University of Minnesota believes inclusion and human dignity contributes to a robust academic and work environment and is critical to achieving the University's mission in an increasingly diverse society. Individuals with expertise and diverse skills from underrepresented groups are especially encouraged to apply. Saint Mary’s University of Minnesota is an equal opportunity/affirmative action employer. The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.
Saint Mary’s offers a comprehensive benefit package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans.
All offers of employment are contingent upon the successful completion of a criminal background check.
Saint Mary's University of Minnesota is seeking candidates who are eager to contribute to its Lasallian Catholic mission of awakening, nurturing, and empowering learners to ethical lives of service and leadership. We invite individuals to help transform lives through education, inspired by the Catholic Intellectual Tradition’s quest to understand the human experience through faith and reason and its embrace of all who are dedicated to learning from one another through authentic conversations in search of the truth. We are especially interested in and give preference to candidates who demonstrate a vision to create and nurture initiatives that will advance our mission within the scope of their duties and who will foster a culture of dialogue that, with respect for all people, supports the search for meaning and purpose in pursuit of excellence.
Job Summary
The Coordinator of Advising and Academic Support will support student success through generalized academic advising, program coordination, and resource development. Situated within the Student Success Center, this role oversees the Academic Success Program (ASP) which supports students on academic probation and serves as the primary advisor for incoming transfer students. The coordinator will develop resources and programming based on student needs, while serving on university wide initiatives and committees. Reporting to the Senior Director of Student Success, the coordinator will serve as a mentor and coach for student questions regarding advising and academic improvement.
Salary Range: $40,000 - $46,000
Main Duties & Responsibilities
- Oversee the Academic Success Program
- Advise students about academic and graduation requirements, departmental, collegiate, and University policies and procedures, and selection and registration of courses.
- Maintain advising tracking forms and materials
- Coordinate annual review of major pathways
- Collect and distribute advising updates semesterly
- Partner with faculty to provide training for new faculty advisers
- Develop academic support programming and resources based upon the needs of the community
- Assist with student advising programming
- Serve as primary advisor for incoming transfer students
- Maintain up-to-date knowledge about academic program requirements, admissions procedures, payment and withdrawal deadlines, and graduation requirements
- Update Academic Advising webpage
Other Duties & Responsibilities
- Serve on the New Student Experience planning committee
- Assist senior director of student success with New Student Orientation and Registration advising
- Monitor and respond to emails sent to the advising email address
- Assist with departmental programs, such as Countdown to College, New Student Orientation, Welcome Weekend, First Five Weeks, and First Generation Initiative programming
Experience and Education Requirements
- Bachelor's degree is education, psychology, counseling, or related field
- 2-3 years experience working with students, especially in support roles
Essential Knowledge & Skills
- Strong ability to guide students through academic planning, course selection, and university policies.
- Skilled in developing, implementing, and assessing academic support programs that address diverse student needs.
- Excellent written and verbal communication skills for working with students, faculty, and staff across departments.
- Ability to manage multiple priorities, deadlines, and events throughout the academic year.
- Demonstrated ability to establish rapport and trust with students and collaborate effectively with colleagues.
- Capacity to analyze student challenges, identify barriers to success, and connect students to appropriate resources
- Experience coordinating programs such as orientation, workshops, and retention-focused initiatives.
Physical Demands
- Light work. Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities.
Physical Hazards – Health and Safety Concerns
- General office environments
Application Requirements:
Apply online at https://www.smumn.edu/about/offices-services/human-resources/employment-opportunities/ and include a cover letter, resume, and contact information for three professional references.
Saint Mary’s University of Minnesota believes inclusion and human dignity contributes to a robust academic and work environment and is critical to achieving the University's mission in an increasingly diverse society. Individuals with expertise and diverse skills from underrepresented groups are especially encouraged to apply. Saint Mary’s University of Minnesota is an equal opportunity/affirmative action employer. The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.
Saint Mary’s offers a comprehensive benefit package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans.
All offers of employment are contingent upon the successful completion of a criminal background check.
Salary : $40,000 - $46,000