What are the responsibilities and job description for the Director Center for Career and Calling position at Saint Martin's University?
The responsibility of this position will be to create and maintain comprehensive and exemplary services for the exploration of vocation, career, and educational opportunities to serve the needs of the campus community by working collaboratively with students, alumni, faculty, staff and employers. The Director will provide staff supervision, training, leadership and multi-budget management for the Center of Career & Calling and Internship Hub, as well as, employer relations, faculty engagement, student programming, resources, and services, event planning/marketing, and build cross-department collaborations to better serve all stakeholders. The Director will support efforts in seeking new funding sources in collaboration with the Office of Institutional Advancement, including fundraising and grant applications. The Director will provide career advising, career assessments, and career development programming.
Ranked by Niche in 2020 as the second (#2) most diverse private college in Washington State, Saint Martin’s University is extremely proud of its student diversity. The university treasures persons of all abilities, ages, ethnicities, genders, nationalities, orientations, races, and religions and proudly celebrates that 51% undergraduate and 32% graduate students are students of color. The Saint Martin’s community knows that students educated in an ethnically diverse setting perform better academically and reap greater professional success than their peers from more homogeneous learning environments. Therefore, members of historically underrepresented groups are strongly encouraged to apply to join and contribute to this wonderful community.
Saint Martin’s University is committed to building a culturally diverse and pluralistic faculty and staff. We encourage applications from women, minorities, individuals with disabilities, and veterans.
Established in 1895, Saint Martin’s University serves as the educational mission of Saint Martin’s Abbey. The Abbey is a Catholic Benedictine monastery, whose members pray, work, and live together on the University campus. As the mission is Catholic and Benedictine, one of our values is a spirit of hospitality welcoming all, regardless of an individual’s faith, religion, or spirituality.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Essential Functions & Responsibilities - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following.
NOTE: This job may be completed partly remote at direction of the Dean, Student Affairs. Must have access to quiet workspace free of distractions for remote work.
Administrative
- Supervise, train, and evaluate all employees, including student workers, in the Center for Career & Calling.
- Manage the daily operations of the Center for Career & Calling and Internship Hub.
- Develop and manage several budgets that includes but is not limited to: 1) department operational budget, 2) restricted funds fair budget, 3) Title III budget (until it closes out), and 4) career services fundraising account for student stipends.
- Raise funds for the events through registration fees and sponsorships from employers.
- Seek grants and sponsor/donors in collaboration with the Office of Institutional Advancement.
- Develop comprehensive career readiness programming to students, alumni, faculty, staff, and employers including, but not limited to, vocation exploration, effective job search techniques, mock interviews, portfolio development, networking, social media/online presence, and resume writing.
- Implement First Destination Survey as part of a national effort to collect data on graduates for the first year. Developed using NACE standards and mapped to the Department of Education College Scorecard, SMU data will be used to compare to national data.
- Oversee the design, implementation and assessment of the Saints Promise, Career Champion, and Professional Development/Unpaid Internship Stipend programs.
- Assess and survey students on a regular basis to determine relevant programming and to promote greater involvement for all class levels and populations.
- Write annual reports for the institution’s accreditation process, grant requirements, and donor/stakeholder information dissemination. Write quarterly Center for Career & Calling update reports for the Board of Trustees.
- Assist campus grant writer in Center for Career & Calling project design, application process, etc. and oversee approved grants as assigned project director.
- Organize all-major Job & Internship Fairs, up to twice per academic year focused on high quality and wide range of industry employers and graduate programs.
- Teach a Career Management class (e.g. BA 210) as an adjunct faculty member.
- Establish professional partnerships on campus with staff, faculty and student organizations to ensure that a coordinated effort is made in the best interest of the students’ career development.
- Collaborate with Financial Aid for federal and state work study position posting and hiring processes.
- Work closely with the Alumni Relations Office and Alumni Association to develop a career network for graduates including mentorship and/or internship alumni programs. Promote career opportunities through alumni networks (email, Facebook, LinkedIn) and engage alumni in Job & Internship Fairs. Volunteer and recruit student volunteers for alumni events.
- Develop and implement strategic outreach to the local employment community to facilitate job and internship development.
- Represent Saint Martin’s University in the local community.
- Prepare and deliver workshops to off-campus groups and serve as a community resource/subject matter expert.
- Provide an avenue for community engagement with students through hosting career readiness workshops, guest speakers, socials, etc.
- Maintains current memberships and leadership positions in professional organizations (local, regional and national).
- Keep current with employment and labor market trends.
- Professional development through conferences sponsored by ASACCU (Association of Student Affairs in Catholic Colleges and Universities) MPACE (Mountain Pacific Association of Colleges and Employers), NACE (National Association of Colleges and Employers), CIC (Council of Independent Colleges), and other related organizations, trainings, and programs.
- Through appointments, drop-ins and presentations, assists students and alumni with all aspects of the employment process including interview skills, networking, resume writing and job search techniques.
- Coordinates online career tools, assessment products, and the center’s database.
- Has primary responsibility for maintaining the center’s website, job search system, social media sites and use of survey instruments.
Other Functions
Other duties as assigned by the Dean, Student Affairs.COMPETENCIES
- Knowledge of the career development concerns of a diverse college student population
- Ability to effectively supervise professional staff and student employees.
- The ability to work collaboratively with faculty, colleagues, campus departments, and student groups.
- Working knowledge of career development technology, trends and resources.
- Ability to manage multiple projects simultaneously;
- Strong planning, organizational and marketing skills.
- Be supportive of a Catholic, Benedictine philosophy of education.
- Extensive working knowledge of career services in higher education.
- Excellent written and oral communication skills.
- Effective organizational and planning and marketing skills
- Proven success establishing effective partnerships with faculty, potential employers and students.
- Knowledge of career assessment instruments.
- Communicates orally with constituents and the public in a face-to-face, one-to-one setting.
- Communicates orally with constituents and the public in a group setting (gives instructions, information and responds to questions).
- Observes, compares, or monitors data to determine compliance with prescribed operating procedures/policies or safety standards.
- Reviews and/or checks the work products of others to ensure conformance to standards.
- Comprehends and makes inferences from written material.
- Produces written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
- Must be capable of working in a stressful work environment.
- Ability to work a flexible schedule, including evening and weekend hours.
- Must be capable of working and communicating effectively with co-workers.
- Skilled in preparing and delivering presentations to classes and workshop participants
- Demonstrated ability to communicate professionally and effectively in writing
- Skilled in effectively communicating orally with constituents (students, faculty, staff, employers and colleagues from diverse cultural backgrounds) in person and over the phone.
- Ability to gain and apply knowledge of all functions associated with the routine operating of the database Handshake to include changes to student and employer records, resumes, referrals to jobs and report generation.
- Ability to maintain confidentiality at all times
- Ability to demonstrate a high level of professional conduct and appearance representative of the business community
- Ability to work independently and efficiently with accurate attention to detail
- Proficient with social media technologies for outreach to students, alumni and employers
- Ability to manage complex requirements of grant objectives and timelines Familiarity with identifying grant and donor sources, working closely with Institutional Advancement
REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT
- Master’s Degree preferably in Student Personnel or Higher Education Administration.
- Three years’ experience in college career counseling.
- Experience supervising/training staff.
- Experience in budget preparation and management.
- Previous project management or event planning experience.
- Intermediate to advanced proficiency in MS 365, Sharepoint, One Drive, Word, Excel, Access, PowerPoint, Outlook.
- Experience with learning management systems (Moodle).
- Experience in website maintenance (preferably Sharepoint Designer or uConnect).
- Experience in social media (Facebook, Instagram). Successfully pass a criminal background check.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment and remotely. Physical demands include:
- Moves objects (less than 20 pounds) long distances (more than 20 feet).
- Ability to be mobile campus wide for appropriate business needs.
- Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
- Reading, writing, speaking, hearing, standing, bending, sitting.
- Requires visual concentration on detail.
- Manual dexterity and precision required for keyboarding
- Must be able to sit for long periods at a time at a computer
- May occasionally be required to deal with distraught people.
- Must be able to concentrate on details and process complex information while experiencing frequent interruptions.
- Must be able to communicate effectively with people at all levels under stressful conditions.