Substitute Clerk, 2026-2027

Position Title: Substitute Clerk

Payroll/Personnel Type: 10 Month

Job #: 9299

Reports to: Supervisor

Shift Length: 8 Hours a Day

Union Eligibility: Not Eligible

Position Summary:

The Substitute Clerk performs duties, on a needed basis, to provide routine clerical support of limited complexity requiring the exercise of independent judgment in making decisions in accordance with the various established rules and regulations.

Essential Functions:

• Type letters, memoranda, reports, forms, and invoices from rough draft, hand-written
• Copy verbal instructions or established procedures using word processing software; may compose letters independently
• Set up file folders by preparing subject or name heading; search files and keep up-to-date and current
• Meet and greet visitors, determine the nature of the visit, provide non-technical information and/or direct visitor to destination; may explain rules
• Receive and respond to a variety of inquiries by telephone or correspondence
• Operate copy machine to make copies of correspondence or other documents
• Perform routine mathematical computations following specific instructions or procedures
• Receive, open, sort, and distribute mail to appropriate sections; deliver oral and written messages as instructed
• Wrap, weigh, and mail packages following the established procedure
• Maintain routine clerical records, file or post routine data, correspondence, and reports
• Performs other tasks as assigned

Knowledge, Skills, and Abilities:

• Ability to analyze facts and determine action using a range of procedures within the limits of standard practice
• Ability to interpret instructions furnished in written or oral form
• Ability to effectively work and interact with others
• Ability to learn assigned clerical tasks within a reasonable time and to adhere to prescribed procedures
• Ability to make routine mathematical computations and tabulations accurately and with reasonable speed
• Ability to use telephone, copier, fax, personal computer, and printer

Experience:

• Minimum of six months to one-year related experience

Education:

• High School Diploma or Equivalent (required)

Physical Requirements:

• Must be physically able to operate a motor vehicle
• Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects, including the human body
• Light work usually requires walking or standing to a significant degree

Working Conditions and Environment:

• Work is routinely performed in a typical interior/office environment
• Very limited or no exposure to physical risk

Disclaimer:

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.