Office Manager

Office Manager

Job Overview: Our Anoka client, is seeking to add a NEW Office Manager to their team.

Seeking a highly organized and proactive Office Manager to serve as the operational hub of a growing and fast-paced organization. This role is essential to keeping day-to-day business operations running smoothly while supporting leadership, employees, vendors, and customers across multiple functions.

The ideal candidate thrives in a dynamic environment, enjoys balancing a wide variety of responsibilities, and takes pride in being the go-to person others rely on. This hybrid position offers flexibility while maintaining a strong in-office presence to support team collaboration and operational needs.

This is a Direct Hire role.

What you will be doing as a Office Manager…

Administrative & Executive Support

• Provide administrative support to executive leadership, including scheduling, correspondence, and document management.
• Coordinate and manage cross-functional projects, ensuring timelines and deliverables are met.
• Support incoming calls and customer intake processes with professionalism and accuracy.
• Manage incoming and outgoing mail, filing systems, and office documentation.
• Maintain office supplies and ensure the workplace remains organized and fully stocked.

Finance & Accounting Support

• Assist with invoicing, billing, and accounts receivable functions as needed.
• Handle routine banking tasks, deposits, expense tracking, and petty cash reconciliation.
• Support finance leadership with administrative accounting tasks and reporting.

Fleet & Asset Coordination

• Oversee company vehicle registrations, insurance, and licensing requirements.
• Coordinate routine maintenance and maintain service records for fleet vehicles.
• Monitor fuel card usage and reporting.
• Support vehicle incident reporting and insurance coordination when necessary.

Vendor & Facilities Management

• Serve as the primary contact for office vendors and facility service providers.
• Coordinate building maintenance, repairs, and operational services.
• Manage vendor relationships, service agreements, and invoice review.
• Troubleshoot office service and operational issues as they arise.

Branded Merchandise & Company Materials

• Coordinate ordering and distribution of branded apparel, promotional items, and company materials.
• Maintain vendor relationships for printing, embroidery, and promotional products.
• Track inventory and manage fulfillment requests for employees and partners.

Travel & Event Coordination

• Arrange employee travel including flights, hotels, rental vehicles, and transportation.
• Organize employee appreciation events, team gatherings, and internal meetings.
• Support logistics for training sessions and leadership events.

HR & Onboarding Support

• Assist with employee onboarding processes, including paperwork, system setup, and orientation logistics.
• Maintain organized and compliant employee records and documentation.
• Support benefits administration and internal HR communications.

Safety & Compliance

• Coordinate workplace safety initiatives and committee activities.
• Maintain OSHA logs, safety records, and compliance documentation.
• Assist with safety training and workplace incident reporting.
• Promote a strong culture of workplace safety and operational compliance.

Skills you ideally bring to the table as a Office Manager…

Required

• 3 years of experience in office management, operations, or administrative leadership roles.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Proven project coordination and problem-solving skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and cloud-based business tools.
• Ability to manage confidential information with professionalism and discretion.
• Valid driver’s license and reliable transportation.

Preferred

• Experience with fleet coordination, facilities management, or vendor oversight.
• Familiarity with QuickBooks or similar accounting software.
• Experience supporting HR or onboarding functions.
• Knowledge of OSHA compliance and workplace safety practices.
• Experience working within a growing, multi-location, or franchise-style organization.