Accounts Payable

Work Type: Hybrid (Office/Work from Home) & Full Time

US Office Hours

Accounts Payable Job Description

The Accounts Payable department is responsible for the financial, administrative and

clerical support of a company. They are in charge of making payments owed by the

company to suppliers and other creditors, paying vendor invoices or bills, and

recording the company’s short-term debts. This department is vital for the smooth

functioning of any business entity.

To work in Accounts Payable, an employee must apply accounting principles and

handle work that is analytical, evaluative, and advisory in nature and that requires an

understanding of both accounting theory and practice. Professionals are expected to

have the ability to pay attention to detail and enter a high volume of data. They are

generally in daily communication with employers and vendors.

Education Requirements

 An understanding of basic bookkeeping and accounting skills is

required

 A degree in the following subjects would be beneficial:

o Finance or Economics

o Business Studies

o Accounting

Accounts Payable Essential Skills

 Analytical skills

 Detail oriented and organized

 Computation skills

 Leadership abilities

 Written and oral communication skills

 Problem solving skills

 Microsoft Office i.e. Outlook, Excel, Word, et

Accounts Payable Roles & Responsibilities

 Post business transactions, process invoices, verify financial data

for use in maintaining accounts payable records

 Provide other clerical support necessary to pay the obligations of

the organization

 Maintain meticulous records of outstanding payables

 Ensure the accuracy of an organization’s financial documents for

payment, auditing and tax purposes

 Protect businesses against unintentional overpayment

 Practice effective monitoring to ensure payments are made to

vendors in a timely manner

Day-to-Day Duties

 Clarify any questionable invoice items, prices or receiving

signatures

 Assemble and review invoices to be completed for payment

 Maintain copies of vouchers, invoices or correspondence

necessary for files

 Obtain proper information and/or data regarding invoice

payments. Resolve any discrepancies

 Check vendor files for any previous payments and assign voucher

numbers

 Prepare vouchers listing invoice number, date, vendor address,

item description, amounts and coding per accounting policies and

procedures

 Verify invoices against purchase orders and ensure goods or

services were received before issuing payment to vendors

 Guide and Follow up with the Billing Team in making sure books

are being maintained in an accurate, timely and compliant

manner

 Verify that invoices for raw materials, components, and directly

related services are correctly coded to the Cost of Goods Sold

accounts.

 Perform a three-way match between Vendor Invoices, integrated

vendor invoices in accounting software and POS to ensure that the

company is paying for what was ordered and received.

 Liaise with purchasing, operations, and other internal

departments to gather necessary documentation for invoices and

resolve discrepancies.

 Generate reports on accounts payable aging, payment status, and

other key metrics for management and financial analysis.

 Assist with month-end closing procedures, including preparing

journal entries for accruals and reconciling accounts payablerelated

balance sheet accounts.

 Vendor Invoice Processing

 Record, review, and validate vendor invoices in a timely

manner to ensure accuracy and completeness

 Match invoices with approved purchase orders and

delivery confirmations

 Ensure invoices are processed within agreed timelines to

avoid delays in payments

 Vendor Coordination & Reconciliation

 Coordinate with vendors to resolve accounts payable

issues, including reconciliation differences, late invoices,

and missing documentation

 Perform periodic vendor statement reconciliations and

ensure discrepancies are identified and resolved

promptly

 Maintain clear communication with vendors to ensure

smooth closure of outstanding items and prevent

payment delays

 Disbursements & New Restaurant Support

 Maintain and update disbursement sheets related to new

restaurant openings and expansion projects

 Process and release build-out cost payments in line with

approved budgets and supporting documentation

 Coordinate with project, operations, and finance teams to

ensure timely payments for new restaurant setup

activities

 Purchase Orders & Operational Support

 Raise and process purchase orders based on restaurant

operational requirements

 Coordinate with internal stakeholders (operations,

procurement, and finance) to ensure POs are accurately

created and approved

 Track PO status and ensure timely closure against

received invoices

 Controls & Compliance

 Ensure adherence to company policies, approval

matrices, and internal controls

 Maintain proper filing and documentation for audit and

compliance purposes

 Support month-end closing activities related to accounts

payable

 New Restaurant Service Setup

 Utilities

 Business License

 Restaurant services i.e. mats/towels, pest, grease trap,

CO2 order

 Maintenance of Compliance Documents

 Health Permits renewals

 Business License renewals

 Review Lease

 Review Franchise Agreements

Pay: $20.00 - $24.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• What software packages are you familiar with that are related to accounts payable and bookkeeping?
• How do you stay updated with the latest financial regulations and laws?
• Do you have experience in managing petty cash and recording cash receipts?

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 1 year (Required)

Work Location: In person

Salary : $20 - $24