Administrative Secretary

Job Title:

Administrative Secretary

Full- or Part-Time:

Part time

Exempt or Non-Exempt:

No

Hourly Rate:

20.70 USD Hourly

Department:

Accessibility Resources and Accommodations (PM)

Job Description:

JOB SUMMARY

Provide part-time secretarial support for the Office of Accessibility Resources and Accommodations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as point of contact for the Office Accessibility Resources and Accommodations.
• Greet visitors and answer the phone with a satisfactory level of customer service, ascertaining the nature of the request to direct visitors/callers to the appropriate person or department/office.
• Provide information on policies and procedures to students, faculty, various administrative offices, and the general public.
• Assist with arrangements for any alternative testing required by accommodations, including ensuring appropriate conditions for testing environment, maintaining security, instructing students on the proper use of program software utilized in testing room, and administering tests.
• Assist in providing textbooks in alternate formats, as needed, including ordering or scanning.
• Perform budgetary assistance for departmental accounts by preparing checks and purchase requisitions, graphic request forms, etc.
• Arrange for the ordering of office supplies and maintain appropriate follow-up of departmental records for such transactions.
• Input, process, and manipulate data using various software, including but not limited to word processing, spreadsheets, database, and electronic communications.
• Maintain Accessibility Resources and Accommodations generic e-mail and voicemail accounts.
• Maintain office files and records, including provisions for confidential records, and the security/confidentiality of the University.
• Schedule appointments for all staff members, updating electronic calendars as appropriate.
• Organize and maintain schedules for meetings or events in departmental conference room.
• Perform other duties as assigned.

SUPERVISION RECEIVED:

Direct supervision is received from the Director of Accessibility Resources and Accommodations. Additional work assignments/direction and guidance may be provided by other departmental staff.

SUPERVISION EXERCISED:

Limited guidance for student workers' tasks in the Office of Accessibility Resources and Accommodations.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent with additional education, training or certification in a related field.
• Three years of job-related clerical experience, preferably in higher education, including excellent spelling, grammar, punctuation, basic math skills, and oral and written communication skills.
• Demonstrated customer service skills and interpersonal skills to interface with faculty, staff, students, and the general public.
• Personal computer proficiency (Microsoft Office Suite) and ability to learn specialized software programs, including web development.
• Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public.
• Excellent proofreading and accuracy skills.
• Ability to work flexible hours.
• Ability to work independently with minimal supervision and accept direction from multiple and diverse staff/faculty members.
• Ability to organize, prioritize, and expedite workload, working under occasional time pressure.
• Ability to occasionally handle differing, non-routine work situations and problems by exercising independent judgment and initiative.
• Ability to maintain confidentiality of files and records.
• Ability to learn technical/discipline-specific terminology.
• Experience and ability to positively interact with all members of the campus community
• Ability to perform the essential duties of the position with or without accommodations.

WORKING CONDITIONS:

• Ability to perform the essential duties of the position with or without accommodations.

The above reflects the general details considered necessary to describe the essential functions of the job, and shall not be construed as an exhaustive statement of duties, responsibilities, or requirements that may be inherent in the job. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

About SVSU:

Saginaw Valley State University is a comprehensive university with more than 100 programs of study for its roughly 7,000 students. Located on a suburban campus in Michigan's Great Lakes Bay Region, SVSU is committed to a supportive and empowering environment for students, faculty and staff. For eight consecutive years, SVSU has been recognized as a "Great College to Work For"

SVSU emphasizes undergraduate teaching and learning, and community-based research. SVSU earned the Community Engagement classification from the Carnegie Foundation for the Advancement of Teaching, a distinction achieved by only 7 percent of U.S. colleges and universities. By their senior year, 84 percent of students have engaged with community employers and agencies in internships, field placements or some other component of their academic preparation.

SVSU is establishing itself as a leader in STEAM education for the Great Lakes Bay Region, partnering with businesses, foundations and school districts to improve students' performance in math, science and the arts at the middle school, high school and university levels.

More than 70 percent of SVSU freshmen live on campus in student housing that has been rated No. 1 among public universities in the U.S SVSU fields 19 varsity sports at the NCAA Division II level. The average class size is 23 students. For more information, please visit our website , .