Central Scheduling Clerk PRN

At SageWest Health Care, we are committed to providing our patients with the highest quality, family-friendly care available. SageWest Health Care is located in Fremont County, Wyoming, encompassing two hospitals, one in Riverton and one in Lander. Each offers a wide range of healthcare services, including inpatient medical services, emergency room services, surgical services,  imaging services, laboratory diagnostic services, primary care, infusion services, and women’s health. 

Job Summary

The Clerk – Central Scheduling is responsible for coordinating and scheduling patient appointments across multiple departments or service lines. This role ensures accurate, efficient scheduling while providing excellent customer service to patients, physicians, and internal staff. The position also verifies patient demographic and insurance information and contributes to streamlined access to care and patient flow. 

Essential Functions

• Schedules outpatient and ancillary appointments accurately based on physician orders and protocols 
• Confirms and verifies patient demographic and insurance information prior to scheduling 
• Provides patients with appointment details, instructions, and preparation requirements 
• Responds to phone calls in a courteous, professional manner and resolves inquiries effectively 
• Coordinates schedules with multiple departments to ensure optimal access and efficiency 
• Explains billing and pre-authorization processes and collects co-payments when applicable 
• Maintains accurate documentation and communicates appointment-related issues to appropriate staff 
• Applies patient privacy, infection control, and customer service standards at all times 
• Performs general clerical tasks including faxing, scanning, data entry, and recordkeeping 
• Supports new employee training and assists with workflow improvements 
• Participates in performance improvement and compliance initiatives 

Knowledge/Skills/Abilities/Expectations

• Proficient in EMR and scheduling systems 
• Excellent organizational, time management, and communication skills 
• Strong attention to detail and ability to multitask 
• Customer service-oriented with a professional and calm demeanor 
• Demonstrates problem-solving skills and independent judgment 
• Familiarity with medical terminology and insurance guidelines is a plus 
• Able to handle sensitive information with confidentiality and accuracy 
• Must be dependable, flexible, and able to work in a fast-paced team environment 

Education

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role (preferred)

Licenses/Certifications

• None required 

Experience

• Minimum one (1) year of experience in a hospital or clinic office setting preferred 
• Experience with scheduling software or electronic medical records (EMR) preferred