Accounts Receivable Coordinator

SAGE Integration Holdings LLC

Job Description

Effective Date: Jan 2026

Supersedes: June 2025

Job Title: Accounts Receivable Coordinator                                          

Reports To: VP of Finance

Job Type: Full Time

Job Summary:

About Us:

Sage Integration Holdings, LLC protects the people, facilities, and reputation of enterprise clients by advancing the intelligence and integration of security technology. Innovation at SAGE is not just a tagline. The entire organization has been built around five core factors, which both enable and define the culture of innovation critical to putting proactive solutions in front of our clients every day. By holding to our five factors in all our strategic decision-making, we ensure that innovation is not a department or an afterthought but is as fundamental to doing business as turning on the lights.

Job Description:

The focus of this role is customer billing, deposits, customer payment application, and customer collection activity. The successful candidate will be responsible for providing financial, administrative, and clerical support in order to ensure effective, efficient, and accurate financial operations.  This position will directly interact with our customers as well as other associates at all levels within the SAGE organization.  The successful candidate for this position will be self-motivated with a professional attitude, have good communication skills, ability to prioritize duties, and be a team player.   

Supervision:

This is a salary-exempt position and reports to the VP of Finance

Work Schedule:

• Required to work in office, Monday through Friday, during normal business hours


• Remote work is not available for this position

Essential Abilities:

• Excellent communication skills


• Strong organizational, time-management, trouble shooting and problem-solving skills


• Team player with ability to quickly prioritize among numerous pressing tasks


• Attention to detail and accuracy


• Must pass pre-employment drug screen and background investigation


• Follows safe and secure practices to safeguard against injury, damage to property and confidential information 

Major Duties & Responsibilities: 

General AR functions

• Proactively manage project billing tasks to ensure timely and accurate billing


• Primary point of contact with the customers’ personnel, and maintains client relationship


• Prepare and submit customer invoices, including AIA billing


• Primary lead and decision maker for progress billing and AIA billing to include but not limited to:
  
  
  
  • Create a significant impact on the timing of customer payments (cashflow)
  
  
  • Preserve our company’s future lien rights or other legal recourse in the event of non-payment by a customer
  
  
  • Identify and correct errors, including missing or incorrect change orders
  
  


• Review/discuss customer projects and documents with SAGE Project Managers


• Prepare and coordinate deposit activities using Remote Deposit Capture


• Process customer credit card payments


• Apply customer payments


• Monitor customer accounts for delinquency and perform collection efforts as needed


• Maintain customer records within the ERP


• Related filing

Additional functions

• Answering inbound phone calls


• Filing and performing data entry


• Troubleshoot to resolve routine errors and discrepancies


• Assist with special projects


• Abide by all company safety standards


• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Physical Demands & Safety:

• Primarily in an office environment, sitting for long periods of time, eye strain associated with computer work, ability to lift 10 lbs. frequently and 20 lbs. occasionally 

Education:

• Associate’s Degree in accounting required


• Bachelor’s degree in accounting would be a plus


• Accounting and/or billing experience will be considered in lieu of formal education

Skills & Experience:

• Minimum of three years of related work experience (3-5 years preferred)


• Experience with AIA billing and Schedule of Values (SOV) is considered a plus


• Knowledge of generally accepted accounting principles


• Strong analytical, problem-solving, and decision-making skills 


• Computer skills, especially strong experience with Microsoft Word, Excel, and Outlook


• Experience in ERP/accounting systems would be a plus (Microsoft Dynamics, NetSuite, Oracle, Sedona, SAP, etc.)


• Experience in third-party billing/procure-to-pay software would be a plus (Taulia, Ariba, Kahua, Coupa, etc.)

The Benefits:

• Competitive pay


• Paid vacations & holidays


• Health benefits


• Life insurance


• 401(k) plan with employer match

Incentive Plan:

At Sage, every employee plays a vital role in our success. In addition to these benefits, we offer incentive plans that reward eligible employees for driving growth and living our core values: Embedded Solutions, Enablement Focus, Empathetic Relationships, and Empowered Teams.

Our 2026 Incentive Plan connects individual contributions to our strategic vision through five equally weighted goals:

• Employee Engagement


• Customer Obsession


• Financial Strength


• Innovation


• Social Responsibility

Sage Integration Holdings LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.