Family Assistant & House Manager

Title: Family Assistant & House ManagerLocation: San Jose, CA 95125Employment Type: Part-time (12-15 hours/week)Proposed Start Date: ASAPCompensation: $28-32/hour based on experienceRequirements:Able to maintain a smoke-free environmentReliable transportationUp-to-date routine vaccinationsProposed Schedule: Flexible daytime hours (before 5 pm), 3-4 days a weekAbout Our Family:We are a vibrant family of four (children ages 6 and 3) with a passion for art and design. One parent balances a demanding creative career, while the other works as an illustrator, juggling a busy schedule of teaching and freelance work. Our 12-pound bichon dog completes the family, adding a chill and cherished presence.Our home is energetic, thoughtful and design-driven; we're looking for someone who can help organize and implement systems to support that creative energy. The right house manager understands how to support a visually-intentional, fast-moving householdadding structure without stifling the flowso everything runs smoothly and consistently.Who We're Looking ForWe're seeking a dependable, detail-oriented House Manager & Family Assistant who can take ownership of household operations, including scheduling and family calendars, organization and daily resets, as well as laundry, light meal prep and occasional backup childcare.Our ideal candidate is proactive, self-sufficient and intuitivesomeone who notices what needs to be done, respects the home's aesthetic, and brings order and follow-through to a dynamic environment. If you appreciate thoughtful spaces and enjoy helping a household function seamlessly behind the scenes, we'd love to meet you.Key Responsibilities:Household Management & OrganizationCreate and maintain household organization systems (closets, storage, pantry)Observe how children play throughout the house and create systems for toys and art supplies, including cycling current toys and retiring old toysReset and tidy rooms; maintain overall neatness, ensure home is prepped for regular cleaning servicesLoad/unload dishwasher, wipe surfaces, vacuum high-traffic areasConduct seasonal swaps (clothing, dcor, bedding, etc.)Prepare for family events, holidays and guest staysPrepare and coordinate donation drop-offs and pick-ups; sell unwanted items on Facebook Marketplace and Depop as neededMaintain indoor plants; manage light maintenance of outdoor spaces (e.g., occasional atrium sweeping)Scheduling, Calendar Management & Family SupportOwn and actively manage the family's shared calendars, ensuring both parents have clear visibility into upcoming commitmentsProactively flag what's coming up and anticipate what needs to be prepared, ordered, or coordinated in advance (e.g., forms, gifts, supplies, logistics)Coordinate schedules between Mom and Dad, and work closely with Mom's EA to compare calendars and anticipate family needs based on travel and work commitmentsProvide reminders for appointments, events, school deadlines, and household priorities, without the expectation of attending most appointmentsSupport planning and logistics for travel, guests, and special events, including advance preparation and home readinessManage school-related coordination such as spirit days, birthday party RSVPs, gift purchasing, and wrappingAssist with sourcing and coordinating services (e.g., finding a new dentist or other household providers)Open to providing backup childcare or supervision as needed, with responsibilities flexing based on comfort level and coverageLaundry & Linen CareWash, dry, fold and organize family laundry (bedding, towels, and kids'/mom's clothing)Iron, steam and prepare outfits as neededManage linens: refresh towels and bathmats regularly, create and maintain system for cleaners to rotate bedding weekly and restock extra sets appropriatelyKeep laundry areas tidy and well-stocked with suppliesInventory Management & ErrandsTrack and restock pantry, fridge, household suppliesRun errands: occasional returns, birthday party gift shopping, etc.Monitor regular grocery items, facilitate access of convenient meal items and kitchen staples, and manage household supplies to prevent duplicatesMeal Planning & PrepSimple meal prep: chop fruits and veggies for snacks, batch cook easy breakfasts/lunches for the weekShop for weekly groceries and meal-related items, keeping the kitchen stocked with ingredients for easy weeknight dinners (e.g., salmon, veggies, rice)Use grocery delivery for basics/staples; pick up specific meal items from Trader Joe'sClean kitchen post-prep and manage kitchen tidinessPet CareTake dog on short walks and/or let her in the yard as neededClean pet food bowls regularlyVehicle ManagementSchedule vehicle maintenance, oil changes and inspections, ensuring family is aware of upcoming appointmentsEnsure vehicles are fueled, cleaned and organized; monthly carwash and vacuumingTrack registration, insurance and service schedulesVendor & Property OversightSchedule and supervise service providers/vendors, as needed (e.g., handymen, cleaners, landscapers, etc.)Research and coordinate repairs, maintenance and quotesTest smoke alarms and track other regular home maintenance tasks (e.g., seasonal HVAC or AC servicing)Deep Cleaning & Special ProjectsTackle occasional deep cleans (fridge, oven, baseboards, etc.)Maintain and refresh specific zones (garage, atrium)Organize special projects: seasonal decorations, gear rotation, etc.Backyard toy reset and organizationHow to Apply:Please submit:A cover letter explaining why you're a great fit for the role.Your updated resume.At least three professional references with contact details.Disclaimer:When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry you can unsubscribe at any time if it's not for you.

Salary : $28 - $32