What are the responsibilities and job description for the Administrative / Inside Sales Support Coordinator position at Sage Designs, Inc.?
Sage Designs, Inc. is looking for a dependable, detail-oriented administrative professional to join our team. We are a sales representative firm serving the industrial automation needs of the water and wastewater industry, and we are seeking someone who can help keep customer communication, quotes, orders, shipments, invoicing, and basic accounting tasks moving smoothly.
This is an in-person administrative role for someone who enjoys being organized, communicating with customers, following details through to completion, and supporting a small, professional sales and operations team.
What You’ll Do
In this role, you will be an important point of contact between our customers, vendors, sales team, and accounting process. Responsibilities include:
- Answering and directing customer phone calls and emails
- Receiving customer requests and helping gather information needed for quotes
- Preparing and sending customer quotes
- Entering customer purchase orders accurately
- Tracking orders from receipt through shipment
- Communicating order status updates to customers and internal team members
- Coordinating with manufacturers and vendors on pricing, lead times, shipping dates, and order status
- Preparing customer invoices
- Assisting with light bookkeeping and basic accounting support
- Maintaining accurate records in our business systems
- Helping with general office administration and follow-up tasks as needed
Who We're Looking For
The ideal candidate is organized, professional, and comfortable managing multiple details at once. You do not need to be an industrial automation expert, but you should be willing to learn our products, customers, and processes.
A strong candidate will have:
- Prior administrative, customer service, inside sales support, order entry, or bookkeeping experience
- Excellent phone and email communication skills
- Strong attention to detail and accuracy
- Good follow-through and the ability to track tasks from start to finish
- Comfort working with quotes, purchase orders, invoices, and shipping details
- Basic bookkeeping or accounting support experience
- Proficiency with common office software such as Microsoft Outlook, Word, Excel, and business/order entry systems
- A professional, customer-focused attitude
- The ability to work well in a small-team environment
Experience in industrial sales, distribution, manufacturing, water/wastewater, construction, engineering, or technical products is helpful, but not required.
How to Apply
To apply, please send your resume and a brief note about your matching experience.
Pay: $30.00 per hour
Benefits:
- Health insurance
Experience:
- Microsoft Excel: 1 year (Preferred)
- QuickBooks: 1 year (Preferred)
Work Location: In person
Salary : $30