What are the responsibilities and job description for the Marketing Specialist position at Sage Dental?
Sage Dental Management is a leading, rapidly growing Dental Service Organization (DSO) committed to innovation, excellence, and patient-centered care.
Overview
Sage Dental is looking for a Marketing Specialist to support the daily operations of the Marketing Department by managing communications, coordinating complex projects, ensuring accurate and timely execution of marketing requests, and playing a key role in supporting new practice set-ups. This position is ideal for a highly organized, proactive professional with strong project management and communication skills who can navigate a fast-paced, multi-location healthcare environment. Critical thinking, attention to detail, and the ability to collaborate across departments are essential.
Responsibilities
Marketing Communications
Organization
Be part of a purpose-driven organization transforming dental care. Collaborate with a passionate, innovative team. Access to cutting-edge technology and professional development resources. Competitive compensation and benefits.
Overview
Sage Dental is looking for a Marketing Specialist to support the daily operations of the Marketing Department by managing communications, coordinating complex projects, ensuring accurate and timely execution of marketing requests, and playing a key role in supporting new practice set-ups. This position is ideal for a highly organized, proactive professional with strong project management and communication skills who can navigate a fast-paced, multi-location healthcare environment. Critical thinking, attention to detail, and the ability to collaborate across departments are essential.
Responsibilities
Marketing Communications
- Draft, edit, and support distribution of internal and external marketing communications.
- Maintain consistent brand voice and ensure all content aligns with organizational standards.
- Support communication flow between marketing, operations, and clinical teams.
- Serve as the primary point of contact for the marketing inbox, triaging and responding to requests in a timely manner.
- Evaluate requests for clarity, scope, and required resources; escalate as needed.
- Track request volume, workflow status, and turnaround times.
- Coordinate marketing projects from initiation through completion, ensuring deadlines are met.
- Maintain project timelines, deliverables, and communication logs.
- Collaborate with cross-functional teams, vendors, and internal stakeholders to support campaign execution and operational initiatives.
- Partner with operations and field teams to coordinate marketing needs for new practice openings or acquisitions.
- Support signage, collateral preparation, digital listings, marketing materials, and local marketing execution.
- Ensure all assets and communications are aligned with brand standards and ready for launch.
- Conduct routine phone line testing to verify call routing, messaging accuracy, and patient experience consistency.
- Document findings and coordinate corrections with other departments as needed.
- Support local office and community-level marketing initiatives, including events, partnerships, networking efforts, referral programs, and brand visibility activities.
- Review marketing materials for accuracy, clarity, formatting, and brand consistency.
- Assist with periodic audits of marketing content, digital listings, and practice profiles to ensure accuracy and compliance.
Organization
- Ability to manage multiple projects, deadlines, and requests in a high-volume environment.
- Strong prioritization and process management skills.
- Experience coordinating complex workflows involving multiple stakeholders.
- Ability to translate requests into actionable steps and maintain momentum across projects.
- Exceptional written and verbal communication skills.
- Comfortable working with cross-functional teams and translating information between departments.
- Ability to assess challenges, anticipate needs, and provide effective solutions.
- Strong decision-making abilities with a focus on efficiency and accuracy.
- Bachelor’s degree in Marketing, Communications, Business, or a related field preferred.
- 5–8 years of experience in a marketing, communications, or marketing operations role.
- Experience in healthcare, multi-location retail, or service industries is a plus.
- Proficiency with project management tools, CRM or ticketing systems, and Microsoft Office.
- Strong editorial, proofreading, and organizational skills.
Be part of a purpose-driven organization transforming dental care. Collaborate with a passionate, innovative team. Access to cutting-edge technology and professional development resources. Competitive compensation and benefits.