Executive Assistant

Job Summary

Entry level Full-time Mid-size company

Executive Assistant: HR, Office & Property Coordinator

ABOUT THE ROLE

We're looking for a highly organized and people-oriented Executive Assistant to join our team. This is a dynamic, multi-faceted role ideal for someone early in their career who thrives on variety, takes ownership of their responsibilities, and enjoys keeping many moving parts running smoothly. You'll touch everything from HR and payroll to property management and event planning — making a real impact across the organization every day.

HUMAN RESOURCES & PAYROLL

Support recruiting efforts including job postings, applicant screening, interview scheduling, and offer coordination.

Coordinate new hire onboarding, orientation, and offboarding processes.

Maintain accurate employee records, HR files, and documentation in compliance with company policy.

Process payroll on a regular cycle, including commission checks, ensuring accuracy and timeliness.

Administer employee benefits programs, including health insurance enrollments, changes, and renewals.

Manage Roth IRA contributions

Track PTO, attendance, and Upwork contractor time to support accurate payroll and compliance.

EXECUTIVE & OFFICE MANAGEMENT

Provide executive support including calendar management, scheduling, and correspondence.

Manage office supply orders and inventory, ensuring the workplace is always well-stocked and organized.

Assist with all clerical and administrative tasks for Office Operations

Serve as the primary point of contact for office vendors and facilities.

Plan and coordinate the annual holiday party and other special company events

Help foster a positive, welcoming office environment for employees and visitors alike.

PROPERTY MANAGEMENT

Support residential property management operations, including tenant communication, lease tracking, and maintenance coordination.

Assist with commercial tenant management including rent collection, lease administration, and tenant relations.

Maintain organized property records and ensure timely follow-up on outstanding tenant matters.

Coordinate with vendors and contractors for property maintenance and repair requests.

WHAT WE'RE LOOKING FOR

Bachelor's degree or equivalent experience; HR, Business Administration, or Real Estate background is a plus.

Strong communication and interpersonal skills — comfortable working with employees, tenants, and vendors.

High degree of discretion when handling payroll, benefits, financial, and tenant information.

Exceptional organizational skills with the ability to manage multiple priorities across different functions.

Proficiency in Microsoft Office , payroll, or property management software is a bonus.

Familiarity with Upwork or contractor time-tracking platforms is a plus.

WHY JOIN US

Broad exposure across HR, finance, operations, and property — a rare opportunity to grow in multiple directions.

Collaborative, close-knit team where your contributions are visible and valued.

Skills

• Proven experience in office management, administrative support, or clerical roles within a professional environment.
• Strong communication skills with excellent phone etiquette and interpersonal abilities.
• Demonstrated organizational skills with the capacity to manage multiple schedules efficiently.
• Ability to handle sensitive information discreetly while maintaining professionalism at all times.
• Experience in event planning and coordinating logistics for meetings or corporate functions.
• Familiarity with human resources procedures including onboarding, training & development programs, and employee recordkeeping.
• Competence in managing multi-line phone systems, calendar management tools, and filing systems—both digital and paper-based.
• Strong organizational skills combined with the ability to prioritize tasks efficiently in a fast-paced environment.

Pay: From $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $60,000