What are the responsibilities and job description for the Administrative Assistant position at Safety Systems?
Job Summary
We are currently seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate plays a key role in supporting daily operations, including data entry, scheduling, permit submittals, outbound calls, job tracking, and proposal generation. This role requires proficiency in Microsoft Office applications, as well as managing multiple administrative tasks in a dynamic environment. This is a great opportunity to contribute to a growing company that values precision, teamwork, and customer service.
Key Responsibilities:
- Perform accurate and timely data entry and maintain job records
- Coordinate scheduling for field personnel and client appointments
- Make outbound calls to clients, vendors, and permitting authorities
- Prepare and submit permit applications for various jurisdictions
- Track progress of active jobs/projects
- Assist in generating proposals and customer documentation
- Collaborate with internal teams to ensure project timelines are met
Required Skills & Qualifications:
- Proficiency in Microsoft Excel, Word, and Teams
- Strong keyboarding/data entry skills with attention to detail
- Excellent communication and organizational abilities
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Preferred Experience:
- Prior experience in the construction or contracting industry (especially fire protection or security systems) is a plus, but not required
Join our team as an Administrative Assistant where your expertise will contribute to creating safer environments for our clients!
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person