What are the responsibilities and job description for the Part-Time Communications Coordinator position at Safety Management Group, LLC?
Description
SMG is a nationally recognized professional service organization that provides workplace safety consulting, training, staffing, program planning, and implementation. We offer a comprehensive benefits package that includes Medical, Dental, Vision, Flexible Spending, a 401k with employer matching, paid holidays, Life and Disability Insurance, and additional supplemental products.
SMG is seeking Part-Time Communications Coordinator in the Indianapolis, Indiana area.
The Communications Coordinator supports Safety Management Group’s corporate communications efforts by developing, editing, and organizing a wide range of internal and external materials. This role helps maintain consistency, clarity, and professionalism across the company’s written deliverables—from proposals and presentations to internal messaging and strategic communications.
The ideal candidate is organized, detail-oriented, and comfortable shifting between priorities. You’ll work closely with the Communications Manager and project leads across departments to create high-quality content that reflects SMG’s values and standards. The position is part of a shared services model, meaning work may span internal communications, marketing support, and client deliverables depending on company needs and capacity.
Primary Responsibilities
- Edit and format corporate documents, proposals, presentations, and communications for tone, clarity, and accuracy.
- Coordinate document flow, version control, and review processes to keep projects on track and organized.
- Support the creation and maintenance of company templates, content libraries, and style guides.
- Draft or refine internal communications such as announcements, newsletters, or leadership updates.
- Collaborate with subject matter experts to translate technical or operational content into accessible, professional language.
- Assist with presentation development, formatting, and visual organization.
- Provide overflow writing and editing support for marketing and client-facing materials as needed.
- Contribute to process improvements and documentation standards within the Communications function.
What Success Looks Like
- Deliverables are polished, accurate, and aligned with SMG’s voice.
- Projects move efficiently through review and approval with minimal rework.
- Communication with project leads is proactive, respectful, and transparent.
- You demonstrate flexibility, ownership, and growth in both writing and coordination skills.
Requirements
- Bachelor’s degree in Communications, English, or related field—or equivalent writing/editing experience.
- Strong attention to detail and organization.
- Excellent written communication and document management skills.
- Ability to manage multiple deadlines and adapt to changing priorities.
- Proficiency in Microsoft Word, PowerPoint, and SharePoint.
Work Style
The Communications Team operates in a culture of clarity, accountability, and mutual respect. Team members are trusted to manage their schedules and workload while maintaining consistent communication and follow-through. Collaboration is ongoing through shared documents and regular check-ins, with a focus on efficiency and accuracy over formality. Flexibility is supported, provided deadlines and quality standards are met. This environment values initiative, dependability, and professional judgment. Each team member contributes to a collective standard of excellence that reflects Safety Management Group’s commitment to clear, consistent, and client-ready communication.
Join an elite group of Professionals!
SMG provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
