What are the responsibilities and job description for the Catering Sales Admin position at Safety Harbor Resort & Spa?
Safety Harbor Resort & Spa is looking for an enthusiastic person with a great customer service attitude to assist all Catering Services Managers in solicitation of business, coordination of information to customers and other departments.
ESSENTIAL FUNCTIONS
- Answer all telephones, distribute messages.
- Responsible for correspondence, memos, letters, contracts, banquet event orders, requested by Catering Services Managers.
- Implement, assemble and maintain Catering Services files
- Process Resort meter mail and overnight all requested correspondence and mass mailings.
- Email/fax correspondence information.
- Assemble Wedding and Menu kits.
- Enter local catering tentative and definite data into Delphi.
- Implement and distribute daily and weekly Catering updates.
- Order office supplies.
- Write and process purchase orders for check requests, estimates, etc.
- Coordinate Catering requests with other departments, (i.e. Housekeeping, Maintenance, etc.)
- Oversee and keep office areas attractive and clean.
Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the property; nights, weekends and holidays.
REQUIREMENTS
- Must adhere to standards of operations and professionalism.
- Excellent writing skills required.
- Friendly and courteous telephone manner.
- Prompt attendance and willingness to work and perform all duties in a timely manner.
- Professional appearance at all times.
REQUIRED LICENSES, CERTIFICATES, OR KNOWLEDGE
- Proficient in Word and Excel.
- SalesForce experience preferred.