What are the responsibilities and job description for the Payroll Manager position at SafeTouch Security?
Payroll Manager
SafeTouch Security, a recognized company serving the community for over 30 years, values its employees as the cornerstone of our success. Join our team and become part of a culture dedicated to excellence and innovation.
Job Summary: The Payroll Manager is responsible for ensuring the accuracy, timeliness, and quality of each of the biweekly payrolls. This role will maintain payroll systems, ensure adherence to tax regulations, and collaborate with internal and external auditors. The Payroll Manager monitors and ensures the accuracy of the ADP database and answers all correspondence concerning payroll and its structure.
Duties and Responsibilities:
- Manage end-to-end payroll processing, ensuring accurate and timely payments.
- Ensure compliance with all local, state, and federal tax regulations, including timely filing of Forms 941, 940, W-2, and other required returns
- Maintain payroll records and reports, ensuring data integrity and confidentiality
- Conduct payroll audits, reconciliations, and reporting for internal and external stakeholders
- Identify and implement opportunities to automate and streamline payroll processes
- Provide exceptional internal service to employees by addressing payroll inquiries with professionalism, accuracy, and care
- Support year-end processes, including issuing relevant tax documents (P60s, W-2s, 1095-Cs, etc.)
- Collaborate with the Finance team on payroll-related journal entries and reconciliations
- Prepare weekly, monthly, quarterly, and year-end reports for management
- Manage payroll-related benefits programs, including entry and maintenance of deductions for health insurance, retirement plans, life insurance, disability coverage, and voluntary programs
- Serve as the subject matter expert in payroll systems, optimizing workflows for efficiency and accuracy.
- Lead the development and improvement of payroll processing and inquiry management systems.
- Partner with cross-functional teams to enhance process consistency, compliance, and integrity.
- Remain up to date on changes in payroll laws and regulations and recommend necessary policy updates.
- Maintain confidentiality of employee information and protect payroll operations by keeping information secure.
- Perform additional duties as required to support business needs.
Requirements:
- Bachelor’s degree or equivalent experience.
- Five years of payroll processing experience, including at least one year of payroll process management.
- Solid understanding of payroll software. Experience with ADP systems preferred.
- Advanced knowledge of state/federal tax laws.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, and Teams).
- Experience with HRIS/HCM and payroll platforms. Strong knowledge of multi-state and local tax requirements.
- Excellent communication skills with all levels of the organization, both written and verbal.
- Exceptionally organized, strong attention to detail, self-motivated, and able to meet deadlines under pressure.
- High level of professionalism and confidentiality
- Exceptional analytical skills with the ability to summarize findings.
- Certified Payroll Professional (CPP) designation preferred.
- Travel to branch locations as required.
- Pass a drug screen and background check (including a credit check).
- Reliable transportation.
Physical Requirements:
- Remain stationary at a desk, standing, and moving from place to place for prolonged periods.
- Occasionally move light objects.
- Observe details at close range.
- Take notes, operate technology, and present information.
- Read documents using electronic devices and hard copy materials while interacting with others.
- Exchange accurate information in person, over the phone, in writing, and electronically.
- Communicate clearly and articulately for presentations and interpersonal interactions so others will understand.
- Drive to work and other SafeTouch branches as required by business needs.
Job Type: Full-time, exempt
Work/Base Location: Jacksonville Corporate Office
Work Hours/Availability: 8 AM – 5 PM
Travel: As needed to the branches
Benefits:
- Competitive pay
- Comprehensive benefits package (medical, dental, vision)
- 401(k) with match
- Paid time off and holidays
- Opportunities for professional development and growth
SafeTouch Security is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
