What are the responsibilities and job description for the Code Compliance Administrative Assistant position at SAFEbuilt?
Code Compliance Administrative Assistant
SAFEbuilt has the technical expertise to provide Community Development services, but the reason for our success is our people. Over 1600 experts make up our team from across the country, with experience in a full range of professional services and skills. Each Team member values integrity, improvement, service, teamwork, and respect. These Core Values are the foundation of positive relationships among coworkers, our clients, residents, and anyone invested in the continued success of their community.
We are currently seeking a talented and experienced Code Compliance Administrative Assistant to join our team of professionals. This position offers great opportunity for dynamic, motivated self-starters to work on a variety of work assignments. You’ll be a member of our highly respected team of professionals with a full complement of resources to support you and exciting projects to keep you challenged.
RESPONSIBILITIES:
- Provide administrative support to Code Enforcement Officers, Inspectors, and supervisory staff.
- Assist with scheduling inspections, hearings, meetings, and follow-up activities.
- Prepare, track, and maintain code compliance cases, inspection records, and related documentation.
- Enter, update, and manage data in electronic permitting, inspection, and case management systems.
- Processes notices, citations, and correspondence in accordance with established procedures.
- Serve as primary point of contact for residents, property owners, and municipal staff via phone, email, and in person.
- Respond to general inquiries related to code compliance processes, inspection status, and documentation requirements.
- Route technical or enforcement related questions to appropriate staff while ensuring timely follow up.
- Prepare and distribute notices of violation, warning letters, compliance correspondence, and hearing documentation.
- Coordinate with inspectors and compliance staff to ensure accurate information flow and case progression.
- Support special projects, process improvements, and administrative initiatives as assigned.
KNOWLEDGE amp; SKILLS:
- Strong organizational and time management skills with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Customer service-oriented with he ability to interact professionally with the public and municipal partners.
- Ability to manage multiple tasks and priorities in a deadline-driven environment.
- Proficiency with Microsoft Office and comfort learning new software systems.
- Ability to exercise discretion and handle confidential information appropriately.
EDUCATION amp; EXPERIENCE:
- 3-5 years’ experience in administrative skills and customer service
- Prior experience in a municipal, permitting, inspection, or code compliance environment preferred.
- Familiarity with municipal processes, code compliance, or regulatory environments is desirable.
COMPENSATION amp; BENEFITS: SAFEbuilt pays competitive wages and has a comprehensive benefit offering. Benefits include health, dental, vision, life, and disability insurance, paid holidays, paid time off, matching 401K Plans, wellness programs and more. SAFEbuilt is committed to Career Progression through paid training and step increases for additional certifications and licenses.
More About SAFEbuilt: http://safebuilt.com/
Our employees are our greatest asset, with exceptionally certified individuals in all departments, including Planning amp; Zoning, Code Enforcement, Fire Prevention, and Engineering, as well as full-service and supplemental Building Department services. SAFEbuilt invests in developing our employees, exploring innovative technology, and giving back to our communities.
In partnership with over 1200 communities, our talented experts make a difference in the cities and towns where we live and work. Through quality people and consistent service, SAFEbuilt plays an important role in continually improving lives by developing safe, thriving communities.
SAFEbuilt is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, gender identity, gender expression, age, disability, veteran status or any other protected factor.
If you need assistance or accommodation due to a disability, please contact us at jobs@safebuilt.com or you may call us directly on 970-292-2200.