What are the responsibilities and job description for the Project Coordinator Subsurface Utility Engineering position at Safe Site Utility Services, LLC?
At Safe Site Utility Services, we live our core values—Communication, Honesty, Accountability, Safety and Expertise - in every interaction and decision. Providing industry-leading Subsurface Utility Engineering (SUE), utility locating, and damage prevention solutions. Our team is driven by a commitment to safety, accuracy, and excellence.
The Project Coordinator supports project managers, field crews, and CAD teams by organizing project information, scheduling activities, tracking progress, and ensuring deliverables meet client expectations and industry standards. This role plays an essential part in keeping Subsurface Utility Engineering (SUE) projects moving efficiently from initiation through closeout while maintaining accuracy, communication, and compliance with applicable standards such as ASCE/CI 38.22.
Work Environment: Remote
Project Planning & Setup
- Assist with project initiation, including creating subsurface maps, collecting utility records, and setting up documentation in company systems.
- Review project requirements, scope, and client specifications to ensure proper setup for field and office teams.
- Coordinate with clients, utility owners, and internal staff to gather required records and background information.
Scheduling & Coordination
- Develop and maintain project schedules, ensuring timely deployment of field crews and CAD resources.
- Track project phases (records research, field locating, CAD, QA/QC, deliverables) and adjust timelines as necessary.
- Coordinate communication between Project Managers, field technicians, CAD staff, and clients.
Documentation & Data Management
- Organize and maintain SUE project documents including utility records, site maps, field sketches, CAD files, reports, and correspondence.
- Perform data entry and file management in company platforms (e.g., Salesforce, G-Drive).
- Ensure proper filing of all project documentation.
Quality Assurance Support
- Assist with QA/QC processes by verifying completeness of field sketches, photos, and utility records before sending to CAD or clients.
- Support Project Managers by checking deliverables for accuracy, consistency, and compliance with standards such as ASCE/CI 38-22.
Communication
- Serve as a point of contact for routine client updates, scheduling confirmations, and project status tracking.
- Draft and distribute project correspondence, meeting summaries, and status reports.
- Support coordination with municipalities, contractors, and utility owners.
Benefits:
- Medical, Vision and Dental
- 401(k) matching
- PTO
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. In compliance with federal and state equal opportunity employment laws, Safe Site Utility Services is an affirmative action/equal opportunity employer and does not discriminate regarding race, color, national origin, religion, disability, age, or gender.