Marketing/Office Assistant

Job Overview
We are seeking an energetic and detail-oriented Marketing/Office Assistant to join our dynamic team. This role offers a fantastic opportunity to support various administrative and marketing functions, ensuring smooth office operations while contributing to our outreach efforts. The ideal candidate will be proactive, highly organized, and possess excellent communication skills, with the ability to manage multiple tasks efficiently. This paid position is perfect for someone eager to develop their office management and marketing experience in a fast-paced environment.

Duties

• Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, directing calls accurately and courteously
• Maintain organized filing systems, both digital and paper-based, ensuring easy retrieval of documents
• Support data entry tasks using computer skills, including updating databases and spreadsheets
• Assist with scheduling and calendar management for team appointments and meetings
• Handle customer service inquiries via phone, email, or in person, providing exceptional support and support documentation
• Perform clerical tasks such as proofreading documents, preparing reports, and managing correspondence
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools to create presentations, reports, and communication materials
• Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record-keeping
• Provide administrative assistance including filing, photocopying, and organizing office supplies
• Contribute to office management by coordinating supplies inventory and maintaining a professional work environment

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are highly valued for communicating with diverse clients and team members
• Experience with office management systems, including multi-line phone systems and front desk procedures
• Demonstrated customer service skills with professional phone etiquette and supportive attitude
• Clerical experience in an office setting, including data entry, filing, proofreading, and calendar management
• Knowledge of QuickBooks for bookkeeping tasks is preferred but not required
• Strong time management skills to handle multiple responsibilities efficiently
• Personal assistant or medical receptionist experience is a plus for understanding client interactions in specialized environments

Join us in creating a vibrant workplace where your organizational talents and proactive approach will make a real difference! This role offers valuable experience in office administration combined with opportunities to contribute to our marketing initiatives. We’re committed to supporting your growth as you help us deliver exceptional service every day.

Pay: $18.00 - $19.00 per hour

Work Location: In person

Salary : $18 - $19