What are the responsibilities and job description for the Purchasing Manager position at Safe Harbor Residential, LLC?
Job Description Summary
This Purchasing Manager role will lead all pre-construction estimating and procurement functions, ensuring projects are accurately budgeted, competitively bid, well-documented, and procured on schedule. This role serves as a critical link between pre-construction, project management, field teams, and trade partners. The ideal candidate combines strong technical construction knowledge with a methodical, systems-driven approach and a high level of precision in execution.
Job Details
We trust that as a Purchasing Manager you will: (responsibilities)
- Initiate, negotiate and contract for all labor and materials associated with construction of our projects
- Configure and input house budgets, options and area figures
- Ensure that material takeoffs are correct and complete
- Set direction on pricing methodology and procedure, reporting system set up and input requirements
- Maintain contracts, bidding documents and the required insurances for the subcontractor
- Establish and maintain Scope of Work for all construction phases
- Establish service level needs and evaluation criteria for building products, subcontractors and material suppliers
- Responsible for the accuracy and completeness of plans and specifications
- Responsible for the entry into the reporting system of job specific pricing and issuance of initial purchase orders
- Responsible that plans, specifications, scope of works and current house budgets (to include standard and non-standard options) are included in the Builder “Start” packages.
- Responsible for bid /budget variances
- Responsible for value engineering of product
- Manage Plans and Redlines – Update as necessary
- Responsible for Light Commercial Estimates – solicit bids, compile estimate and submit to manager for review
- Negotiate pricing, timelines, and purchasing terms aligned with budget and project expectations
- Proactively monitor procurement timelines, identifying risks related to long-lead items, scope gaps, or pricing discrepancies
- Provide leadership with clear reporting, insights, and recommendations related to cost control and vendor performance
- Create and refine templates, checklists, and workflows to improve consistency and accountability
- Compile Monthly Variance reports and review with manager
- Create Proforma’s as directed on new projects
- Assist with monthly/quarterly submissions on rebate programs
- Interface with clients when necessary
- Responsibly for Warranty Work flow and assignments to Field Staff
- You are willing to perform other duties as assigned
What you will need: (competencies, behaviors & attributes)
- Business Acumen
- Customer Focus
- Developing Direct Reports and Others
- Drive for Results
- Priority Setting
- Self-Knowledge Ability to Perform Independently
About you:
- Bachelor’s degree in Construction, Business or another related field or have a minimum of 3 years in a similar or position
- High level of competency in MS Office and Buildertrend or other similar programs
- Extensive knowledge of the homebuilding construction process
- Strong technical aptitude and willingness to learn new systems and processes is critical
- Experience in the Luxury Home Building Space
- Experience bidding light commercial jobs
- Strong negotiation skills
- Strong relationship skills
Job Summary: The Purchasing Manager will play a pivotal role in the company’s success and future through supporting the company in reducing costs, maintaining and developing vendor/client relationships and providing accurate budgets. This role requires a high functioning individual that can work independently and make a positive impact on the company’s success on day one.