Secretary / Executive Assistant

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Job Summary
We are seeking a dynamic and highly organized Secretary / Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior executives and teams, ensuring smooth daily operations and effective communication across the organization. Your proactive approach, exceptional organizational skills, and attention to detail will help drive efficiency and foster a professional environment. This paid position offers an exciting opportunity to develop your career in office management and executive support while contributing to our company’s success. Header
Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation, ensuring seamless logistics for executives’ business trips.
• Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and professionalism.
• Handle incoming calls with excellent phone etiquette, direct inquiries appropriately, and manage multi-line phone systems efficiently.
• Organize meetings by preparing agendas, taking detailed minutes or transcription notes, and distributing materials promptly.
• Maintain filing systems—both digital and physical—ensuring easy retrieval of important documents and records.
• Assist with bookkeeping tasks using QuickBooks or similar software; process invoices, track expenses, and perform data entry for financial records.
• Support event planning activities for company functions or client meetings from start to finish.
• Provide front desk coverage as needed; greet visitors professionally while managing office supplies and general administrative duties.
• Utilize office management skills to streamline workflows, improve processes, and support project coordination efforts across departments. Header
• Skills
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and Microsoft Outlook Calendar.
• Strong typing skills combined with transcription experience for accurate documentation.
• Experience with office management systems such as DocuSign for electronic signatures and filing systems for document organization.
• Excellent communication skills demonstrating professional phone etiquette and customer service excellence.
• Knowledge of bookkeeping software like QuickBooks; experience in data entry and basic accounting is a plus.
• Proven ability to handle multiple projects simultaneously while maintaining attention to detail.
• Familiarity with multi-line phone systems and front desk operations to ensure smooth reception duties.
• Capable of proofreading documents thoroughly to ensure clarity and accuracy before distribution.
• Demonstrated experience supporting executives or serving as a personal assistant with discretion and confidentiality. This role is perfect for motivated individuals eager to leverage their administrative expertise in a vibrant work environment! Join us today to be part of a team that values professionalism, efficiency, and proactive support—where your skills make a real difference every day!

Job Types: Full-time, Part-time

Pay: $22.00 - $28.00 per hour

Work Location: In person

Salary : $22 - $28