What are the responsibilities and job description for the Conservation Project Manager position at Safari Club International?
Position: Project Manager
Class: Salaried; Full-time
Department: Conservation
Location: San Antonio, TX or Washington, DC
Who We Are
https://safariclubfoundation.org/
Safari Club International Foundation (SCIF) has a 20-year history of being a leader in science-based, research-driven solutions to real problems facing wildlife conservation and sustainable use of wildlife resources. SCIF is active in domestic and international wildlife conservation, including with CITES and the IUCN, and is the host of the annual African Wildlife Consultative Forum. We partner with leading wildlife researchers at places like the Caesar Kleberg Wildlife Research Institute, Auburn University, and Michigan State University to bring the latest applied techniques to wildlife conservation issues.
Commit to protect hunting for future generations.
https://www.safariclub.org/
Safari Club International (SCI) is the leader in defending the freedom to hunt and promoting sustainable-use wildlife conservation worldwide for over 50 years. As the only hunting rights organization with a Washington D.C.-based national and international advocacy team and an all species focus, SCI mobilizes nearly 150 chapters and affiliate networks representing millions of hunters around the world.
Our staff, partner organizations, and chapter networks internationally are involved in advocacy on local and global hunting issues, such as opposing international hunting import bans, opposing firearms restrictions, supporting rural areas and community leadership, and more.
Our Core Values — You are a HUNTER
At SCI, our values guide everything we do. We seek candidates who embody our HUNTER mindset:
- H – Hunting Matters: We champion the importance and ethics of hunting and conservation.
- U – Uncompromising Integrity: We do the right thing, always.
- N – Never-Ending Growth: We are committed to continuous improvement and learning.
- T – Teamwork: We collaborate, support, and celebrate one another.
- E – Excellence: We hold ourselves to high standards in all we do.
- R – Respect: We treat everyone with dignity, fairness, and professionalism.
Summary
The Conservation Project Manager supports the coordination, administration, and successful execution of Safari Club International Foundation's (SCIF) conservation projects. Reporting to the Director of Conservation, this position works collaboratively with Conservation Program Managers, technical staff, field partners, and internal departments to maintain project schedules, budgets, deliverables, documentation, and reporting requirements.
The position is responsible for organizing project activities, tracking progress, maintaining accurate records, and identifying potential delays or issues requiring management attention. Success in this role requires strong organizational skills, attention to detail, effective communication, and consistent follow-through.
All employees should demonstrate an understanding of, and commitment to, hunting as an essential part of biologically sound and ethically responsible international wildlife management.
Responsibilities
- Develop, maintain, and update project schedules, workplans, milestones, deliverables, and documentation in coordination with Conservation Program Managers and project leads.
- Track multiple conservation projects to ensure deadlines, reporting requirements, and administrative deliverables are completed on schedule.
- Coordinate project meetings, prepare agendas, document decisions, distribute action items, and follow up on assigned responsibilities.
- Maintain project budgets and expenditure tracking records in coordination with Conservation Program Managers and Finance.
- Monitor project timelines and identify potential delays, budget variances, or outstanding deliverables requiring management attention.
- Prepare regular project status reports, summaries, dashboards, and updates for review by the Director of Conservation.
- Coordinate the collection of project information, financial documentation, partner reports, and supporting materials for grant and program reporting.
- Maintain accurate and organized project files, agreements, correspondence, reports, and supporting documentation.
- Communicate with internal departments, external partners, researchers, and other stakeholders regarding project schedules, documentation, and administrative requirements.
- Assist with tracking grant requirements, reporting deadlines, compliance documentation, and project close-out activities.
- Maintain and update project management systems, shared calendars, tracking tools, and departmental records.
- Support coordination with Finance, Development, Communications, and other departments to facilitate project-related activities.
- Identify opportunities to improve project tracking, documentation, and administrative processes.
- Assist Conservation Program Managers with project planning, administrative coordination, and follow-up on outstanding activities.
- Perform other related duties as assigned. Attends meetings, conventions, trade shows, and other events as appropriate.
Education and Qualifications
- Bachelor's degree in business administration, project management, conservation, natural resources, nonprofit management, or a related field; equivalent relevant experience may be considered.
- Minimum of 3 years of experience in project coordination, project administration, or related work involving multiple concurrent projects.
- Demonstrated experience maintaining project schedules, tracking budgets, coordinating deliverables, and preparing project reports.
- Strong organizational, time management, and problem-solving skills, with excellent attention to detail and the ability to manage competing priorities.
- Strong written and verbal communication skills, including the ability to coordinate effectively with internal departments, technical professionals, and external partners.
- Proficiency in Microsoft 365 and experience with project management or collaborative work management systems.
- Ability to work independently within established guidelines, exercise sound judgment, support SCIF's conservation mission, and travel domestically or internationally as required.
- Valid driver’s license with ability to be insurable on SCI policy
Preferred Qualifications
- Experience supporting conservation, wildlife, natural resource, environmental research, or nonprofit projects.
- Experience coordinating grant-funded projects, including tracking reporting deadlines, budgets, and supporting documentation.
- Familiarity with project management platforms such as Microsoft Project, Planner, Smartsheet, Asana, or comparable systems.
- Certified Associate in Project Management (CAPM) or comparable project management training.
- Experience coordinating activities involving government agencies, research institutions, nonprofit organizations, or external project partners.
- Hunters preferred
Any equivalent combination of education, training and/or experience that fulfills the requirements of the position may be considered.
Safari Club International Foundation is an Equal Opportunity Employer.
Please go to our careers page to view our Benefit Summary: https://safariclub.org/careers/
Salary : $60,000 - $65,000