Part Time Purchasing / Accounting Assistant

Purchasing / Accounting Assistant

Company: Saddle Brook Controls
Location: Saddle Brook, NJ

Position Summary

Saddle Brook Controls is seeking a highly organized and detail-oriented Purchasing / Accounting Assistant to join our team. This position is responsible for supporting the daily purchasing and accounting functions of the company while helping ensure efficient operations and excellent vendor and customer relationships.

The ideal candidate will possess strong organizational skills, excellent communication abilities, and a willingness to work in a fast-paced environment. This individual will work closely with management, sales, vendors, customers, and the accounting department.

Key ResponsibilitiesPurchasing

· Prepare and issue purchase orders to manufacturers and suppliers.

· Monitor vendor acknowledgments and confirm delivery schedules.

· Follow up on open purchase orders to ensure on-time deliveries.

· Expedite critical orders and communicate supplier delays.

· Maintain accurate purchasing records and vendor information.

· Assist with inventory replenishment and stock purchasing.

· Coordinate with warehouse personnel regarding incoming shipments.

· Resolve purchasing discrepancies with suppliers.

· Build and maintain positive relationships with key vendors.

Accounting Support

· Assist with accounts payable by matching purchase orders, packing slips, and vendor invoices.

· Process vendor invoices accurately and timely.

· Assist with accounts receivable by preparing invoices and applying customer payments.

· Follow up with customers regarding outstanding balances.

· Reconcile vendor statements and resolve billing discrepancies.

· Maintain organized accounting records and supporting documentation.

· Assist with month-end closing activities and financial reporting.

· Support credit and collections activities as needed.

· Work closely with management to ensure accurate financial records.

Administrative Responsibilities

· Answer incoming phone calls and direct inquiries appropriately.

· Maintain accurate records within the company’s ERP/accounting system.

· Prepare reports using Microsoft Excel.

· Assist management with special projects and administrative tasks.

· Perform other duties as assigned.

Qualifications

· High school diploma required; Associate’s degree in Accounting, Business, or related field preferred.

· Minimum of 3 years of experience in purchasing, accounting, bookkeeping, or office administration.

· Experience with accounts payable and accounts receivable preferred.

· Experience in industrial distribution, manufacturing, or electrical products is a plus.

· Strong knowledge of Microsoft Office, especially Excel, Outlook, and Word.

· Experience with ERP or accounting software is highly desirable.

· Excellent organizational and time management skills.

· Strong attention to detail and accuracy.

· Excellent verbal and written communication skills.

· Ability to maintain confidentiality and exercise sound judgment.

· Ability to work independently and as part of a team.

Desired Skills

· Strong analytical and problem-solving abilities.

· Excellent follow-up and organizational skills.

· Ability to prioritize multiple tasks and meet deadlines.

· Professional and courteous communication with customers and vendors.

· Positive attitude with a willingness to learn.

· Dependable, reliable, and self-motivated.

What We Offer

· Competitive salary based on experience.

· Paid vacation and company holidays.

· Health benefits.

· Retirement savings plan.

· Stable, family-oriented work environment.

· Opportunities for professional growth and advancement.

About Saddle Brook ControlsSaddle Brook Controls is a leading distributor of industrial automation, electrical control products, and custom control panel solutions. We are committed to delivering exceptional customer service, dependable products, and innovative solutions to manufacturers, OEMs, contractors, and industrial customers. Our success is built on strong relationships, teamwork, and a commitment to excellence

Pay: $25.00 - $30.00 per hour

Work Location: In person

Salary : $25 - $30