Compliance & HR Administrator (59747)

Position Title:                         Compliance & HR Administrator
FLSA Classification:            Exempt

Full-Time Equivalent:          100% FTE

Reports to:                              Chief Financial Officer & Human Resources Director

Schedule of Duties:                12-Month

Salary Range:                        $90,000 - $130,000

Position Purpose: The Compliance & HR Administrator supports the School's risk governance framework by ensuring that key compliance, contractual, insurance, and liability-related controls are consistently applied, documented, and auditable. The role provides structured oversight for activities that create legal, financial, operational, or insurance exposure, helping ensure that risk decisions are intentional, aligned with institutional standards, and supported by appropriate documentation and controls.

The position also supports core Human Resources operations, including recruitment, onboarding, payroll coordination, timekeeping administration, employee records management, and offboarding. Through these responsibilities, the Compliance & HR Administrator helps ensure employment practices are administered accurately, consistently, and in accordance with School policies and applicable regulations.

The position serves as a point of continuity in an evolving regulatory and systems environment. As legal requirements change and administrative technology matures, the Compliance & HR Administrator maintains control integrity during transitions by adapting processes without weakening documentation, oversight, compliance, or audit readiness.

Essential Functions

Compliance, Contracts & Risk Management

• Coordinate compliance activities related to contracts, insurance, liability management, and regulatory requirements. 
• Administer contracts, agreements, waivers, and related documentation, ensuring records are complete, organized, and auditable. 
• Coordinate insurance documentation, certificates of insurance, policy renewals, and related inquiries. 
• Support student activity releases, waivers, and other risk-management documentation processes. 
• Monitor compliance requirements, identify process improvements, and escalate potential risks or compliance concerns. 
• Maintain documentation to support audits, insurance reviews, legal inquiries, and organizational reporting. 

Systems, Projects & Operational Support

• Develop, maintain, and improve administrative workflows, documentation processes, and reporting systems. 
• Identify opportunities for automation and operational efficiencies. 
• Coordinate projects related to compliance, governance, risk management, and operational improvement. 
• Collaborate with internal departments and external partners to ensure consistent application of policies and procedures. 
• Perform other duties and special projects as assigned.
• Perform other project-based assignments as directed by the Chief Financial Officer.

Human Resources Administration

• Support recruitment, onboarding, employee records management, payroll processing, timecard administration, benefits coordination, and offboarding activities. 
• Maintain confidentiality and accuracy of personnel records and HR documentation. 
• Coordinate with supervisors and employees to ensure timely submission of payroll and timekeeping information
• Support special projects and other duties as assigned by the Human Resources Director.

Qualifications

Required

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• Experience in compliance, contract administration, risk management, insurance administration, legal operations, project coordination, business operations, or a related field.
• Demonstrated ability to interpret and apply contractual, regulatory, and compliance requirements.
• Experience coordinating with attorneys, insurance brokers, consultants, and senior leadership.
• Strong project management, organizational, and documentation skills.
• Demonstrated ability to develop and maintain administrative processes in complex operational environments.
• Strong technology skills, including Google Workspace and related productivity tools.
• Ability to evaluate business processes and develop effective solutions where administrative systems have functional limitations.
• Excellent written and verbal communication skills.
• Ability to work effectively with administrators, faculty, staff, trustees, parents, vendors, and external professionals.
• High degree of discretion, judgment, and confidentiality.

Preferred

• Experience in an educational, nonprofit, or similarly regulated environment.
• Experience supporting audits, insurance renewals, or regulatory compliance initiatives.
• Familiarity with contract lifecycle management systems, compliance platforms, or workflow automation tools.
• The HR functions of this role are expected to comprise approximately 40% of assigned duties. Training will be provided for qualified candidates who possess strong administrative, compliance, project management, or operational experience.

Physical Requirements and Work Environment

• Works primarily in a professional office environment with regular use of computers and communications technology.
• Ability to sit, stand, and use computer equipment for extended periods.
• Ability to travel frequently, safely and comfortably across a 63-acre campus.
• Be able to occasionally lift up to 30 lbs. 
• Regularly use close and distance vision.
• Work at a desk and computer screen for extended periods of time. 
• Turn, bend, reach and occasionally use a ladder.
• Work in a traditional climate-controlled office environment and occasionally outdoors in weather typical to the central Peninsula region of the Bay Area.
• Works in an environment requiring management of multiple priorities, deadlines, and stakeholders.

Salary : $90,000 - $130,000