Associate Director Admissions

Position Title: Associate Director, Admission

Department: Admission

Reports To: Director of Admission

FLSA Classification: Exempt

FTE (Full-Time Equivalent): 100%

Schedule of Duties: 11-Month

Salary: $65,000- $95,000 annual/salary

Position Purpose: Supports the SHS Admission Director in recruiting and retaining students.

Specific Expectations for Admission Staff: In addition to regular admission office duties, the following duties and responsibilities are expected of all employees of the Admission Department:

• Professional development as required by your supervisor, work beyond your regular hours when required and approved by your supervisor, and attendance of or participation in, mandatory meetings and/or events as directed by your supervisor.
• All employees will be paid appropriately and according to current law. In the case you are required to work outside of your normal work schedule; non-exempt employees will receive overtime pay, as eligible.

Essential Functions:

Responsible for leading and coordinating every stage of the Preschool–5th grade admission process, from outreach and events to applicant evaluation and enrollment, including but not limited to:

• Oversee Preschool–5th grade admission operations, including online file preparation, decision-making, and applicant evaluation.
• Designing and facilitating engaging admission events such as Preview Days, tours, assessment opportunities, and campus visit programs.
• Serving as an SHS representative at feeder schools, community events, and school fairs.
• Welcoming new Preschool–5th grade families by preparing onboarding materials, participating in orientation events, and serving as a supportive liaison between families and school staff.
• Collaborating with Preschool–5th grade administrators on welcome events, assessment logistics, and occasional program needs.
• Evaluating Preschool–12th grade applications, with a primary focus on Preschool–5th grade.
• Supporting newly enrolled families through ongoing stewardship in partnership with the Parent Association.
• Assisting the Admission Office (Preschool–12th grade) with events and administrative functions, including maintaining electronic files, managing applicants records, and coordinating communication and mailings.

Qualifications:

• BA degree and a minimum of three years’ experience in a similar administrative position or an equivalent school administrative support position. Credential and/or MA degree preferred.
• Two years minimum in admission required or equal relevant experience
• Independent and or Catholic School experience preferred
• Demonstrated high degree of integrity and confidentiality
• Excellent customer service skills and commitment to the department’s goals.
• A clear commitment to the mission of the school as articulated in the Goals and Criteria of Sacred Heart Schools and professional behavior based on it
• Ability to apply common sense understanding and to carry out instructions furnished in written or oral form.
• Must demonstrate competency with Microsoft Office applications including MS Word, Excel and Outlook; proficiency with Adobe and the ability to use basic office equipment. Experience with Ravenna Admission software preferred.