Assistant to Testing Coordinator

Position Title: Assistant to Testing Coordinator

Department: Prep

Reports To: Testing Coordinator

FLSA Classification: Non-exempt

FTE (Full-Time Equivalent): Part-Time

Schedule of Duties: Seasonal April 30 - May 22, 2026, may not be needed every day

Salary: $50.00 / Hourly

Position Purpose: Provide support to the Testing Coordinator during the administration of the Advanced Placement (AP) Exams, ensuring conditions meet all College Board rules and regulations.

Specific Expectations for AP Proctors: In addition to the Essential Functions listed below, the following duties and responsibilities are expected as part of the proctor workload: relevant training, mandatory meetings and/or events as required and directed by your supervisor. All employees will be paid appropriately and according to current law. If staff are required to work outside of the regular work schedule, permission to work outside of the regular work schedule is required; non-exempt employees will receive overtime pay, as eligible.

Essential Functions

• Attend necessary proctor training before the exam administration period
• Proctor AP Exams as needed between May 4th-May 22nd
• Follow the proctoring script and directions as outlined by The College Board when administering exams
• Provide supervision and support regarding the testing process with duties including but not limited to:
  • Support AP Testing Coordinator with preparing for testing during the last week in April
  • Prepare materials (booklets, supplies, computers) for each proctor
  • Check-in proctors and hand out materials on the day of the exam
  • Coordinate a Google Chat with proctors to support proctor needs
  • Coordinate release of proctors for lunch and bathroom breaks
  • Receive materials from proctors after each exam
  • Collect the attendance reports from the proctors at the beginning of each exam administration
  • Assist the Testing Coordinator with submitting digital assets from the AP exams (audio recordings, art portfolios, etc)
  • Account for all exam materials as provided by the Testing Coordinator before and at the end of each exam
  • Complete necessary paperwork when administering exams for students with an approved accommodation
  • Monitor students when testing on the computer and/or iPad
  • Handle extra equipment needed for administration of exams including computers, audio equipment, etc.
  • Responsible for deleting documents once printed from computers
  • Responsible for shutdown/wipe down of computers
  • Communicate with the Testing Coordinator in the event of tech difficulties or student questions/incident reports
  • Monitor students at all times during exam administration including breaks

Qualifications

• A clear commitment to the educational philosophy of the school as articulated in the Goals and Criteria of Sacred Heart Schools and professional behavior based on it
• Experience working in education, experience working in a high school environment preferred
• Teaching/ proctoring experience in a learning resource center or classroom environment is preferred but not required
• Strong experience with and ability to use Gmail, Google docs, College Board Blue Book Application
• Commitment to maintain the highest level of confidentiality regarding exam administration and student information
• Strong leadership ability; enjoy working with children and adolescents
• Excellent verbal and written skills in English; additional skills in Spanish are valued and preferred
• Outstanding interpersonal skills supporting the ability to work well with students, families, and colleagues
• Commitment to social justice education: equity, access, inclusion, and multiculturalism
• Available and willing to work between 7:30am to 7pm Monday through Friday between April 30-May 22
• Excellent attendance and punctuality

Physical Requirements and Work Environment

• Works in a busy environment dealing with a wide variety of challenges
• May work at a desk and on computers for extended periods
• Be able to lift up to 30 lbs occasionally
• Work primarily in a traditional testing/classroom environment without climate control
• Ability to regularly travel comfortably and safely over the 63-acre campus